Innovation Investment Implementation 2015 LAWTE Biennial Conference Madison, Wisconsin lawte.org Impact MESSAGE FROM OUR PRESIDENT It’s here! After a successful partnership with CALAS in 2013, the long awaited 2015 LAWTE Biennial Conference is back in the States! This is the one and only conference fully dedicated to laboratory animal welfare training. The entire conference, including every activity and interaction, equips trainers with knowledge, skills, and tools that can be immediately applied to current training programs. Whether you are new to training or have been a trainer for many years, you will walk away from this conference refreshed, energized, and ready to take your training program to the next level. Aside from the educational benefits, the networking and building of new relationships keeps the conference benefits going for years to come. I’ve met many trainers that have become close friends. I always have someone to call to bounce ideas or gain perspectives. As a trainer, you know that you are always ready and willing to help someone else. imagine a whole conference filled with people exactly like you! If you haven’t been to a LAWTE Conference, now is the time! If you have, you are as excited as I am to gain the newest training techniques and to meet others who want to share the great things that they are doing to improve animal welfare and ensure high standards of research. The 2015 Conference Planning committee has worked very hard for the last year to make this program the best that it can be. Lisa Kelly, Program Chair, and her team have done an amazing job. The LAWTE leadership team’s support has helped to make it possible. I am also happy to be partnering with the IACUC Administrator’s Best Practice Meeting. We welcome IACUC administrators to the LAWTE Conference. This is a great opportunity to ensure that our partnership extends long after the conference. Trainers – be sure to encourage your IACUC Administrators to attend the conference with you! I look forward to seeing you all soon! Sincerely, Paula Clifford 2014-2015 LAWTE President 2 MESSAGE FROM THE IABP This year the IABP Meeting will be a Pre-Conference Session on Wednesday, June 10th. What is an IACUC Administrators Best Practice Meeting? The Best Practice Meeting has become an annual tradition (since 2005) for many Administrators. It gives every attendee the opportunity to discuss their own programmatic challenges with their peers. The primary goals of the meeting are to foster networking, the sharing of resources, and peer-to-peer counseling. Meeting participants are encouraged to participate in open dialogue, and given the opportunity to provide opinions and ask specific questions. The meeting does not focus specifically on policies and standards governing animal care and use activities, but rather proven methods used to satisfy them. The meetings are facilitated by co-moderators with colleagues from OLAW, the USDA and AAALAC International present to participate in open discussions. Attendance is limited to approximately 50 individuals with roundtable seating arrangements. This structure has been proven over the years to facilitate attendee conversation and participation. Registration at lawte.org $50 fee applies 3 SPONSORS Charles River Pfizer USDA, APHIS AAALAC Intl. Allentown LabDiet Elm Hill Labs The Jackson Laboratory Total MRO additional sponsors forthcoming... If you are interested in Sponsorship, please contact... Stacy Pritt Sponsorship Committee Chair Stacy.Pritt@UTSouthwestern.edu For more information see http://www.lawte.org/content/sponsorship 4 Commercial Training Partners American Association for Laboratory Animal Science (AALAS) A-Tune Allentown The Andersons Lab Bedding Animal Care Training Services (ACTS) GentleSharp Kent Scientific Innovivie Tecniplast USA Transnetyx, Inc. If you are interested in Exhibiting, please contact... Paula Clifford CTPer Committee Chair paula@actstraining.com Space is limited, so reserve your spot today! For more information see http://www.lawte.org/content/exhibitors 5 LAWTE OFFICERS President Paula Clifford, MLA, RLATG, CVT VP Operations, Animal Care Training Services Executive Director, PA Society for Biomedical Research Secretary Elton J. Machholz, RLATG Manager, Learning & Development, Charles River Treasurer Natasha J. Melfi, BS, RLATG, MBA/HRM Training Specialist, Boehringer Ingelheim Past-President Bruce W. Kennedy, MS, RLATG, CMAR, CPIA Compliance Associate and Lecturer, Cal Poly Pomona President-Elect Lisa M. Kelly, BS, RLATG Compliance Training Coordinator, University of Georgia 6 2015 Conference Committee Members Program Chair Lisa M. Kelly, BS, RLATG Educational Program Committee Melissa C. Dyson , DVM, MS, DACLAM (Chair) Deborah Donohoe, BA, RLATG Bill Greer, RLAT, CPIA William Singleton, DVM, DACLAM Publicity Committee Summer Boyd, MS, LATG, RVT, CMAR (Chair) Grace Aranda, LAT Local Arrangements Committee John Bogdanske, BA (Chair) Lori Bindley, AAS, LATG Jennifer Gaudio Carson, MS Jared Hammer, BS, LATG Melissa Hunsley, PhD, CPIA Sarah Newman, PhD Margaret Riley, BS Beth Schiffman,BS, RLATG, CVT Sponsorship Committee Stacy Pritt, DVM, MS, MBA, CPIA, DACAW (Chair) Ryan Byrd, RLAT Kim Overhulse, CMAR, RVT, CPIA 7 2015 Conference Committee Members Commercial Training Partners Committee Paula Clifford, MLA, RLATG, CVT (Chair) Lori Bindley, AAS, LATG Cheryl Pater, BS, RLATG, RVT, CMAR Registration Committee Natasha J. Melfi , BS, RLATG, MBA/HRM (Chair) Christal Huber, MS, RLATG, CMAR Casimira “Cassie” Ruiz, BA, RLATG Deborah A. Wenger, BS, LATG, ISD Awards Committee Lisa Secrest, RLATG, CMAR (Chair) Jefferson Childs, AS, LVT, SRS, CMAR Jackie Newell Hunt, BS, LATG, MBA Amy Kilpatrick, BA, RLATG, CVT Teresa Neubauer, RLATG, CMAR Poster Committee Stefanie Wright-Golightly, BS, RLATG, RVT, CMAR (Chair) Shari Hunt, BS, RLATG Kim Froeschl, BS, RLATG, CMAR Teresa Neubauer, RLATG, CMAR Web Design Jon McGill Cheryl Pater, BS, RLATG, RVT, CMAR Kiirsa Pokryfke, LATG, CMAR Kimberly Scamardo 8 SPECIAL THANKS TO... Daniel Hanson, MS, MSME (Dana Farber Cancer Institute) for his amazing work in crafting the 2015 LAWTE Biennial Conference Logo. Betty Cartwright, CMP (AALAS Director of Meetings and Financial Services) for her willingness to share her wisdom and advice on conference planning. The amazing team at the University of Wisconsin Research Animal Resources Center for their exuberance, hard work and hospitality in bringing this conference to Madison. LAWTE Past Presidents for their dedicated leadership that has advanced this amazing organization: Bruce Kennedy: 2011-2013 Cindy Buckmaster: 2009-2011 William Singleton: 2007-2009 Stacy Pritt: 2005-2007 Marc Hulin: 2003-2005 Deb Wenger: 2001-2003 Peggy Murphy-Hackley 2000-2001 Nicole Duffee 1997-2000 9 AWARDS FOUNDER’S AWARD (Individual) – must be current LAWTE member FOUNDERS AWARD: To recognize an outstanding educator/trainer in the field of laboratory animal science and/or regulatory compliance. An honorarium of $250, plaque and a lifetime membership to LAWTE will be awarded to the recipient IMPACT AWARD: To recognize an outstanding educator/trainer in the field of laboratory animal science that has a passion for teaching and encourages students to learn. An honorarium of $100, plaque and a 1 year membership to LAWTE will be awarded to the recipient. ROOKIE AWARD: To recognize an outstanding educator/trainer in the field of laboratory animal science that has been in the training environment for less than 2 years. An honorarium of $100, plaque and a 1 year membership to LAWTE will be awarded to the recipient. THE LAWTE TOP 3 (New for 2015): A “Top” award recognizes an individual, group or organization that has demonstrated outstanding achievement and excellence in the laboratory animal science training arena since the last LAWTE meeting. A plaque will be awarded to the recipients. Top Award – Performance: for public presentation, workshop or lecture within the last 2 years that demonstrated the speaker as impactful, authoritative and engaging Top Award – Development: for the development of a training curriculum, online learning program or training webinar that is powerful and influential in the LAS field Top Award – Program: an AAALAC-accredited animal facility that demonstrates a commitment to training through proficiency assessment, emphasis on the 3Rs and managerial support of continuing education, AALAS certification and involvement in outside training opportunities PLEASE JOIN US IN CONGRATULATING OUR OUTSTANDING TRAINING AWARD WINNERS AT OUR THURSDAY EVENING RECEPTION 10 2015 Conference Agenda Tuesday, 9 June 2015 4:00pm-7:00pm Registration Gordon Center Wednesday, 10 June 2015 TIME ACTIVITY LOCATION 7:00am-5:00pm Registration Gordon Center 8:00am-5:00pm Vendor setup Symphony Room 8:00am-5:00pm Poster setup Gordon Alcove 8:00am-5:00pm IACUC Administrator’s Best Practice Meeting Overture Room 9:00am-12:00pm WORKSHOP: Approaches to teaching aseptic technique and suturing basics in laboratory animal programs RARC Training Facility (Enzyme Inst) 1:00pm-5:00pm WORKSHOP: Large animal handling and procedure techniques Vet Med large animal facilities 6:00pm-10:00pm Social Event and Networking Madison Children’s Museum SOCIAL EVENT DETAILS Join us at the Madison Children’s Museum for a night of fun and games. We have rented space at this eclectic venue for a LAWTE only party that will sure to bring laughs and “remember when” stories. The venue features a human size gerbil wheel, two-story Hodgepodge Mahal climber, lots of interactive games and puzzles, an art studio with an impressive gallery and the opportunity to create your own masterpiece. Adult play encouraged and allowed. If frolicking isn’t your thing, the rooftop garden in the sky will provide a great place to mingle and chat in the lush garden urban oasis. Amazing views of the nearby capital building and Lake Mendota await. Two Adult beverages and h’orderves provided with your $40 registration. Tickets available on site from 5:45-6:15pm Come be a kid again with your best pals! 100 N. Hamilton Street 11 2015 Conference Agenda Thursday, 11 June 2015 TIME ACTIVITY LOCATION 6:30am-7:30am Vendor setup Symphony Room 6:30am-7:30am Poster setup Gordon Alcove 6:30am-9:00am Registration Gordon Center 7:30am-8:30am Breakfast Symphony Room 8:30am-8:45am Welcome from the President Symphony Room Paula Clifford, MLA, RLATG, CVT LAWTE 2014-2015 President / CTPer Chair 8:45am-9:00am Welcome to Madison Symphony Room John Bogdanske, BA 2015 Local Arrangements Chair 9:00am-10:00am “Sharing Public Interests: Compassion Symphony Room Science and Animal Research Excellence” Allyson Bennett, PhD Dept of Psychology, Univ of Wisconsin 10:00am-10:30am Break and Poster Review Gordon Alcove 10:30am-11:30am Commercial Training Partner Talks Moderator: Paula Clifford, CTPer Chair Symphony Room 10:30am-10:45am TBA 10:45am-11:00am TBA 11:00am-11:15am TBA 11:15am-11:30am TBA 11:30am-12:15pm Poster Judging Gordon Alcove 11:30am-12:45pm Lunch and Mingle with Vendors Symphony Room 1:00pm-5:00pm WORKSHOP: Unanesthetized jugular blood collection in rats; single-handed restraint / Hands on Gentle Sharp MD-1 lab Vet Med 1:00pm-5:00pm WORKSHOP: Evaluating the effectiveness Gordon downstairs of training: A Best Practice Workshop 12 2015 Conference Agenda Thursday, 11 June 2015 (continued) TIME ACTIVITY LOCATION 1:00pm-5:00pm TRACK 1: Implementation and Impact Moderator: 1:00pm-1:45pm Creation, tracking, filing and maintenance of DLAM staff training records Gene Rukavina, RLATG, RVT The use of technology to drive harmonization of a global laboratory animal production company Dennis Carroll, MS, LAT Harmonizing classroom and online training when both are present Kimberly Peterson, RLATG, RVT, CPIA Development and use of a training database as a tool Dianna Baumann, BS, RLATG, PGCE, CMAR Managing a training program at an academic institution using various training and documentation methods Kiirsa Pokryfke, CMAR, LATG 1:45pm-2:30pm 2:30pm-3:15pm 3:30pm-4:15pm 4:15pm-5:00pm 1:00pm-5:00pm TRACK 2: Investment and Innovation Moderator: 1:00pm-1:45pm Getting to know Knowles, the father of andragogy or adult learning Bruce Kennedy, MS, RLTAG, CMAR, CPIA Do I really need to write a lesson plan? Christal Huber, MS, LATG, CMAR Training the English language learner: Tools to incorporate into your training LaTesa Hughes, DVM, MS, RLAT USDA Animal Care updates and training Cathy Hovancsak, DVM AAALAC Intl perspectives on training Christian Newcomer, VMD, MS, DACLAM 1:45pm-2:30pm 2:30pm-3:15pm 3:30pm-4:15pm 4:15pm-5:00pm Overture A Overture B 3:15pm-3:30pm Break Gordon Center 6:00pm-8:00-pm Reception and Awards Presentation Pyle Center 13 2015 LAWTE Reception and Awards Banquet University of Wisconsin Pyle Center on beautiful Lake Mendota Thursday 11 June 2015 6-8pm Welcome Natasha J. Melfi, BS, RLATG, MBA/HRM 2015 Registration Chair Poster Awards Stefanie Wright-Golightly, BS, RLATG, RVT, CMAR 2015 Posters Chair Awards Lisa Secrest, LATG, CMAR 2015 Awards Chair Mix and mingle and enjoy the beautiful views of Lake Mendota… *one drink ticket available with each registration...additional drinks cash bar only **transportation will be provided from both conference hotels 14 2015 Conference Agenda Friday, 12 June 2015 TIME ACTIVITY LOCATION 7:30am-8:30am Breakfast Symphony Room 8:30am-8:45am Good Morning LAWTE Symphony Room Melissa Dyson, DVM, MS, DACLAM 2015 Educational Program Chair 8:45am-9:15am LAWTE Through the Years Symphony Room Stacy Pritt, DVM, MS, MBA, CPIA, DACAW 2015 Sponsorship Chair 9:15am-10:15am “Creating a Culture of Compliance” Symphony Room Ron Banks, DVM, DACLAM, DACVPM, DACAW Director, OAWA, Duke University 10:15am-10:30am Break Gordon Alcove 10:30am-11:30am Commercial Training Partner Talks Moderator: Paula Clifford, CTPer Chair Symphony Room 10:30am-10:45am TBA 10:45am-11:00am TBA 11:00am-11:15am TBA 11:15am-11:30am TBA 11:30am-12:45pm Lunch and Mingle with Vendors Symphony Room 1:00pm-3:00pm WORKSHOP: Compliance and Culture change Gordon downstairs 15 2015 Conference Agenda Friday, 12 June 2015 (continued) TIME ACTIVITY 1:00pm-5:00pm TRACK 1: Implementation and Impact Moderator: 1:00pm-1:45pm Consistent hands on training for users of all research animal species Sarah Newman,PhD Small group exercises for compliance training Stacy Pritt, DVM, MS, MBA, CPIA, DACAW Interprofessional collaboration and the development of relationships: bridging the gap between trainers and researchers Tiffany L. Whitcomb,DVM, DACLAM 1:45pm-2:30pm 2:30pm-3:15pm 1:00pm-5:00pm TRACK 2: Investing and Innovation Moderator: 1:00pm-1:45pm Capitalizing on teachable moments Judy Murray, BS Incorporating community outreach into a training program Jennifer Gaudio Carson, MS Setting a humane endpoint for training rodents Jeremiah Dunlap, LATG 1:45pm-2:30pm 2:30pm-3:15pm LOCATION Overture A Overture B 3:15pm-3:30pm Break Gordon 3:30pm-4:15pm “AALAS, LAWTE and Training” Symphony Room Cindy Buckmaster, PhD 2015 AALAS President, former LAWTE President Director, Baylor College of Medicine 4:15pm-4:45pm Raffle Symphony Room Jon McGill 2015 Webmaster 4:45pm-5:00pm Closing Remarks from the Program Chair Symphony Room Lisa Kelly, BS, RLTAG 2015 Program Chair See you in 2017! 16 Conference Center Map (Gordon Event and Dining Center) Gordon Alcove Conference Meeting spaces will primarily be on the 2nd floor of Gordon. Directions will be provided to the IABP Meeting space on Gordon Floor 1. 17 18 (Hotels, Conference Center, Social Event and Reception Venues) Madison Map 19 (Conference Center (Gordon), Surgical Training Facility (Enzyme) Madison Map 20 (Surgical Training Facility (Enzyme) and College of Vet Med) Workshop Venues Madison Map 2015 Keynote Speaker Presentations Sharing Public Interests: Compassion, Science and Animal Research Excellence Allyson Bennett, PhD Assistant Professor for the Psychology Department of the University of Wisconsin Thursday, 11 June 2015 9:00am-10:00am Symphony Room Dr Bennett will discuss her research on the environments and experiences of laboratory animals, how her work provides empirical evidence to inform evolving standards for animal welfare and about how she communicates with and educates others on her discoveries in order to positively affect animal welfare. Creating a culture of compliance Ron Banks, DVM, DACLAM, DACVPM, DACAW Director of the Office of Animal Welfare Assurance at Duke University Friday, 12 June 2015 9:15am-10:15am Symphony Room Dr Banks will present “Creating a culture of compliance” and discuss the research animal coordinator training program that helped to change the compliance culture at Duke University AALAS, LAWTE and Training Cindy Buckmaster, PhD Director of the Center for Comparative Medicine at Baylor School of Medicine AALAS President and former LAWTE President Friday, 12 June 2015 3:30pm-4:15pm Symphony Room (ABSTRACT NOT AVAILABLE YET) 21 2015 Workshop Descriptions Approaches to teaching aseptic technique and suturing basics in laboratory animal programs John Bogdanske, Jennifer Gaudio Carson, Sarah Newman, Beth Schiffman, Margaret Riley, & Jared Hammer (UW RARC Training Coordinators) Wednesday, 10 June 2015 9:00am-12:00pm RARC Training Facility (Enzyme Center) The University of Wisconsin Trainers are hosting an interactive workshop, which allows attendees to experience the aseptic technique and suturing sections of their campus Laboratory Animal Surgery course. This workshop is geared toward lab animal trainers looking for efficient and effective methods to present hands-on material to a wide audience, as well as any individuals seeking first-time instruction or refresher training in these methods. Preconference, $50 fee, max 16 participants, minimum 6 participants Large animal handling and procedure techniques Michael Maroney, Kathryn M. Nelson, Catherine “Terry” Jobis, Teresa Hirsch (UW RARC Large Animal Veterinary Staff), David Rieman (CALS) Wednesday 10, June 2015 1:00pm-5:00pm UW School of Veterinary Medicine large animal facilities The University of Wisconsin Research Animal Resources Center is hosting a hands-on large animal workshop and tour of several large animal facilities located on the UW-Madison campus. The workshop will be lead by the RARC’s large animal veterinarians and staff, with focus on the proper implementation of health assessments and common procedures in sheep, cattle and horses. Handson procedures are planned to include health checks, handling and restraint, vaccination administration, blood draws, bandaging, and sheep hoof trims. This interactive workshop is geared toward lab animal trainers looking to improve their own skills and knowledge with these species. Preconference, $50 fee, max 20 participants, minimum 6 participants Hands-on GentleSharp - Reduce distress, improve blood sampling hosted in conjunction the“Unanesthetized Jugular Vein Blood Collection in Rats” GentleSharp uses electronically controlled backward and forward axial motion to reduce the force required to penetrate tissue during needle puncture, thereby minimizing distress and improving blood sampling success with research animals. This hands-on workshop will provide the attendee with an opportunity to demonstrate and gain hands-on experience with GentleSharp. Specifically the attendee will have the opportunity to: (1) Practice the GentleSharp blood sampling technique for tail vein, tail artery, saphenous vein, and submandibular vein bleeding (2) Learn how to use GentleSharp to quickly train novice researchers to become more proficient blood collectors. (3) Learn how to train researchers to use GentleSharp as a more humane alternative to retro-orbital bleeding, tail snipping, tail knicking, and lancet submandibular vein bleeding. (4) Learn how GentleSharp has been used to facilitate micro-serial sampling to reduce the total number of rodents used in research. 22 2015 Workshop Descriptions Unanesthetized jugular blood collection in rats: single handed restraint Lori Bindley, Stacey Schumacher, Doreen Kohlert (Covance Drug Development) Thursday, 11 June 2015 1:00pm-5:00pm School of Veterinary Medicine, Room MD-1 The current industry standard for collecting blood from the rat jugular vein requires a specific restraint board and 2 technical staff to positon the animal appropriately. However, there are risks associated with this technique. On smaller animals the stress of restraint as well as the alignment of body/head/ neck can cause injury or death. Though the rat jugular collection has been refined to produce very low percentages of injury or death, the development of the Single Person Restraint for rat jugular collection yields consistent results and can be used with younger animals without the stress effect seen using the restraint board. Though the workshop will primarily focus on the one-handed jugular restraint and collection, other species appropriate bleeding techniques will be demonstrated and practiced as time allows. A demonstration of the GentleSharp Blood Sampling System will also be included, with an opportunity for attendees to perform common bleeding techniques using this system. The workshop is appropriate for individuals who are comfortable handing rats or mice. Familiarity with common blood collection techniques and techniques associated with a syringe/needle would be helpful. Conference Workshop, $50 fee, max 20 participants, minimum 6 participants (Held in conjunction with Hands-On GentleSharp Workshop) Evaluating the effectiveness of training: A Best Practice Workshop Bill Greer, Associate Director ORP Penn State University Thursday, 11 June 2015 1:00-5:00pm Gordon downstairs This "best practice" style workshop is directed towards trainers and IACUC administrators. The audience will be engaged to develop best practices for evaluating the effectiveness of training with the facilitator. Workshop sponsored by IABP, no fee, max 20 participants, minimum 6 participants Compliance and culture change Ron Banks, Director of the Office of Animal Welfare Assurance, Duke University Friday, 12 June 2015 1:00-3:00pm Gordon downstairs Attendees will workshop the concepts and ideas for creating a curriculum for training that helps encourage a culture of change at their institutions. Workshop sponsored by IABP, no fee, max 20 participants, minimum 6 participants 23 2015 Session Abstracts AAALAC International perspectives on training Christian Newcomer, VMD, MS, DACLAM (Executive Director, AAALAC International) Thursday, Track 2, Overture Room B The executive director of AAALAC international will be discussing AAALAC perspectives on training. Capitalizing on teachable moments Judy Murray (Sr. Manager of Animal Care and Welfare Training, Charles River Laboratories) Friday, Track 2, Overture Room B There are teachable moments that happen every day in our facilities that are relevant to the newest as well as the most seasoned employee. But how do you capture these and share them with a larger audience as a training tool? We have developed three mechanisms that both capture teachable moments and provide a vehicle to share these across departments, facilities, and languages. See how PowerPoint posters highlight technical or procedural improvements and areas for increased vigilance. These posters are easily translated and images can be changed to ensure relevance for different species or work environments. Ever had a great idea that you wanted to share? Learn about our mechanism to capture great ideas and share these online and in print. What about the 3Rs? Refinements are arguably the most common way we implement the 3Rs on a daily basis; how do you capture these refinements to share them with others? See how we have encouraged sharing of refinements, reductions and replacements, capturing these in a searchable format that provides descriptions of the “R” with contact information to learn more. All of these teachable moments are training tools that are applicable across employee type, species, work type, and language. 24 2015 Session Abstracts Consistent hands on training for users of all research animal species Sarah Newman, PhD (Training Coordinator, RARC Univ of Wisconsin) Friday, Track 1, Overture Room A Rats and mice represent approximately 95% of all animal species used in research. For this reason, many institutions concentrate their training efforts on personnel working with rodents, and this has traditionally held true for the University of Wisconsin as well. Training new personnel that work with rats and mice controls the consistency and quality of hands-on training for the vast majority of animal researchers on campus. However, the UW-Madison Trainers sought to broaden the scope of our training program to include consistent hands-on training for personnel working with every species. By enlisting the help of the veterinary staff in addition to trainers, the UW now provides equivalent support to researchers working with non-rodent species. Each individual is assigned to a speciesspecific training plan that includes online modules and hands-on training with a trainer, veterinarian or an approved designee. These sessions are focused on building the individual’s competency skills in handling, restraint and basic techniques to the same level of proficiency required of rat and mouse users. Often, a senior designee in a laboratory or animal facility is initially supervised by a trainer or veterinarian as she provides training to new lab members and, if approved, is henceforth authorized to provide training for personnel working with that species. This streamlines the process and establishes consistency and quality of training across all species in our research program. Our extensive involvement in the training of all personnel working with animals allows for consistent documentation and improved oversight. This lecture will address the development and implementation of this training plan, as well as the challenges of providing species-specific training for all research animal personnel at a large institution. Creation, tracking, filing, and maintenance of DLAM staff training records Gene Rukavina, RVT, RLATG (Training Coordinator, David Geffen School of Medicine UCLA) Thursday Track 1, Overture Room A With the increased focus on training requirements in laboratory animal medicine, it is important not only to have a properly trained staff, but to have a process in place that allows for the creation, tracking, filing, and maintenance of staff training records. This presentation will focus on UCLA_ DLAM's approach to staff training, including: tracking training status; generation of training records; filing of training records (both paper and online formats) and maintenance of training records (both paper and online formats). 25 2015 Session Abstracts Development and use of a training database as a tool Dianna Baumann, B.Sc (Hons), RLATG, PGCE, CMAR (Head of Reptile and Aquatic Facilities, Stowers Institute for Medical Research) Thursday, Track 1, Overture Room A The goal was to produce a record-keeping software to document training sessions and subsequent assessments. Ease of use was a strong consideration, along with flexibility to accommodate multiple training scenarios. Training topics were reviewed and core competencies identified in each area. Frequencies and urgency of training and assessments were determined and entered into the database. To assist with training compliance, reports for pending as well as completed training can be produced. The presentation will cover some of the decisions made during design and implementation of the software, and how the database has helped us to manage our training program. Do I really need to write a lesson plan? Christal Huber, MS, RLATG, CMAR (Training Coordinator, Sinclair Research Center LLC) Thursday, Track 2, Overture Room B Education can be a sea of theories involving learning, instruction, and development. Often the novice instructor can become overwhelmed by the magnitude of topics, and it is difficult to even figure out where to begin. This session will introduce trainers to the basics of developing an effective training session in order to facilitate learning. Using “the often overlooked” road map to this process, the lesson plan. By applying basic principles of Bloom’s taxonomy, participants will be guided through the process of developing objectives, discovering presentation media, providing application of concepts learned, summarizing events, and evaluating comprehension. Everyone will leave the session with an outline of a lesson plan that they have developed during this learning process. Getting to know Knowles, the father of andragogy or adult learning Bruce Kennedy, MS, RLATG, CMAR, CPIA (Compliance Associate and Lecturer; Cal Poly Pomona, Office of Research) Thursday, Track 2, Overture Room B Pedagogy is how we as kids typically learned in school from our teachers. It was content-centered with an emphasis on fact retention. And that works well for many aspects of training in lab animal science. However, as trainers of adults we should become more acquainted with the concept of focusing on the student. And for adults, that means being problem-centered, taking care of what presents itself “in” the moment. As an example, consider the tech who is working with mice, so minimize non-human primate content. The son of a veterinarian, Malcolm Knowles, introduced this thinking about adult learning to education in the ‘60s. This presentation will recognize him and address the application of andragogy to LAWTE trainers. 26 2015 Session Abstracts Harmonizing classroom and online training when both are present Kimberly Peterson, RLATG, RVT, CPIA (IACUC Liaison, Univ of Texas Southwestern Medical Center) Thursday, Track 1, Overture Room A Successful communication is vital to all human interactions, and for trainers it is essential. Successful communication occurs when all parties understand the topic in the same way. In the laboratory animal community, personnel (from cage wash to Principal Investigators) are composed of people from diverse backgrounds and the differences in language, education and culture can hinder successful training. Therefore, when training an English Language Learner (ELL) additional tools may be required to ensure that vital success. In this presentation, several tools found to be instrumental in training ELLs will be demonstrated and shared. Participants will have an opportunity to practice the implementation of these various tools during the session. They will also have a chance to put themselves in the shoes of their trainees through an interactive exercise. Implementation of these tools will make you a more competent trainer and help you to empathize with ELL trainees. This will lead to a successful training for both parties. Incorporating community outreach into a training program Jennifer Gaudio Carson, MS (Training Coordinator, RARC Univ of Wisconsin) Friday, Track 2, Overture Room B Increasing activity from animal rights organizations and misleading information in the public media demands more effective community outreach for biomedical research. As a prominent institution with a substantial research program, the University of Wisconsin takes its responsibility to promote the benefits of biomedical research seriously. The trainers at UW Madison’s Research Animal Resources Center (RARC) have been participating in outreach efforts through various outlets, such as visiting local high schools, participating in science fairs, lecturing to adult learning clubs, and offering field trips on campus for visiting students. Our main goal is to increase the understanding and transparency of the research animal program at UW Madison. Major discussion points include: the importance of animal models, the stringent regulations and requirements for working with research animals, the welfare and health considerations for the animals, and the benefits of animal research to people, animals and society. These discussions are tailored to suit the age of the audience and structure of the event. We incorporate hands on activities whenever possible, such as suturing methods, virtual dissections and techniques with model animals. We believe that as a training unit, we are uniquely qualified to present this material. This talk will focus on the various approaches and activities we have found to be successful during outreach programs, as well as the methods we have used to incorporate a community outreach vision into our training program. 27 2015 Session Abstracts Interprofessional collaboration and the development of relationships: bridging the gap between trainers and researchers Tiffany L. Whitcomb, DVM, DACLAM (Associate Director Penn State Hershey Animal Resources; Director, Lab Animal Medicine Training, Assistant Prof of Comp Med Penn State Hershey) Friday, Track 2, Overture Room A There is evidence that nearly half of the inconsistencies in effectiveness of teaching are related to the quality of the student-teacher relationship. The tension that may exist as a result of perceived differences between animal welfare goals and research goals places the trainer-researcher relationship at particular risk; yet little attention has been given to the impact of the teacher-student relationship on adult education within the context of laboratory animal science. Here we report the findings of a mixed-method study that sought to explore relationships between trainers and researchers participating in a hands-on training program at an academic institution. Electronic surveys (pre-class survey n=45, post-class survey n=35) and semi-structured interviews (n=10) were used to examine the perceptions of researchers of their relationships with trainers as result of participating in a two hour rodent handling class. Pedagogical features of the in situ training experience that contributed to collaborative relationships were also analyzed. Quantitative results showed that students were significantly more likely to contact trainers for assistance after the training session. Analysis of transcripts of interviews using constant comparative method revealed two themes relevant to understanding the development of relationships during the training sessions: a) Pre-training obstacles to relationships between trainers and researchers (physical and social separation of workspaces, training staff as regulatory enforcers), and b) Factors essential to fostering collegial relationships during training (creating comfortable social environments, teacher accessibility and spending time getting to know one another). This study is the first to report on the significance of the trainer-student relationship on promoting interprofessional collaboration 28 2015 Session Abstracts Managing a training program at an academic institution using various training and documentation methods Kiirsa Pokryfke, LATG, CMAR (Training Core Manager in Lab Animal Medicine at Univ of Michigan) Thursday, Track 1, Overture Room A Animal care training program requirements and standards can vary between animal care staff and research staff at a large, academic institution. Concepts of this seminar are aimed at facilitating an effective, manageable training program at an academic institution. Requirements and standards can be managed effectively through the use of various training methods, consistent standards, and documentation methods. This seminar will discuss how to manage various IACUC and departmental training requirements and standards for animal research or animal care staff. Training methods and tools can effectively deliver information to various audiences. These methods may include a combination of lectures, workshops, hands-on demonstrations and technique practice with live animals or inanimate objects. How these methods are used will be described in detail using current training data. Providing consistent, accurate documentation for the animal users can be managed by using a learning management system or other database(s) that provide easy to run compliance reports. These reports provide accurate training summaries that may be used by individuals or IACUCs. This seminar is designed for all job roles that administer training to animal care or research staff at academic institutions. Setting a humane endpoint for training rodents Jeremiah Dunlap, LATG (Assistant Manager of Quality Training, Ctr for Comp Med, Northwestern Univ.) Friday, Track 2, Overture Room B For any species being used for training there are general questions that must be answered: How frequently can an individual animal be used and at what point should it be euthanized? How do the different techniques available for training influence frequency of use and endpoint? How, in turn, does this influence the training program’s ability to sustain its animal colonies, and does the volume of use affect the source(s) of its training animals? This presentation will discuss examples of humane endpoints actually used by different research programs (acquired via a survey on the LAWTE listserv), as well as Northwestern University’s standards. This information will then be used to help highlight the multiple, key considerations associated with generating humane endpoints for rodents (and other species): Frequency of use, the potential for pain and/or stress based on the technique performed, the animal’s age and health (physical and mental). This presentation will also address the potential logistic impact of establishing humane endpoints, assuming that training rodents are euthanized more frequently than they were previously (e.g., an increase to colony numbers and resultant increase in housing space, larger rodent colony to manage, cost of ordering rodents). The focus will be on setting humane endpoints for non-USDA covered rodents, but the importance for humane endpoints for all training species will be a key takeaway for attendees. 29 2015 Session Abstracts Small group exercises for compliance training Stacy Pritt, DVM, MS, MBA, CPIA, DACAW (IACUC Director, Univ of Texas Southwestern Medical Center) Friday, Track 1, Overture Room A Training focused on regulations, such as the FDA’s Good Laboratory Practices (GLPs) and biosafety requirements, can often lack engagement with the audience and become repetitive. This session will focus on the use of competitions and cases studies within a small group setting to increase audience engagement, interactivity, and comprehension of the regulations as well as the regulations relate to compliance oversight and day-to-day operations. Such sessions also had the benefit of fostering collaborative relationships between colleagues, increasing English language learner participation, and promoting information retention. In addition to reviewing the logistics of designing and implementing such training exercises, description of the sessions and training documentation to meeting expectations of oversight bodies will also be discussed. Training the English language learner: Tools to incorporate into your training LaTesa Hughes, DVM, MS, RLAT (Clinical Vet / Staff Scientist, AHCS/NINDS/NIH) Thursday, Track 2, Overture Room B Successful communication is vital to all human interactions, and for trainers it is essential. Successful communication occurs when all parties understand the topic in the same way. In the laboratory animal community, personnel (from cage wash to Principal Investigators) are composed of people from diverse backgrounds and the differences in language, education and culture can hinder successful training. Therefore, when training an English Language Learner (ELL) additional tools may be required to ensure that vital success. In this presentation, several tools found to be instrumental in training ELLs will be demonstrated and shared. Participants will have an opportunity to practice the implementation of these various tools during the session. They will also have a chance to put themselves in the shoes of their trainees through an interactive exercise. Implementation of these tools will make you a more competent trainer and help you to empathize with ELL trainees. This will lead to a successful training for both parties. USDA Animal Care updates and training Cathy Hovancsak, DVM (Supervisory Animal Care Specialist, USDA/APHIS) Thursday, Track 2, Overture Room B USDA will be providing Animal Care Updates and information about USDA perspectives on training and related compliance issues. 30 2015 Session Abstracts The use of technology to drive harmonization of a global laboratory animal production company Dennis Carroll, MS, LAT (Global Training Manager, Harlan Laboratories Inc.) Thursday, Track 2, Overture Room A As the world continues to evolve, so must the laboratory animal science field and its associated technologies. Spanning across multiple continents, Harlan Laboratories provides employment and opportunities for both native English speakers, as well as for those speaking Burmese, Italian, French, Spanish, German, and Dutch, among other languages. In order to provide adequate training to these diverse populations, we have developed an electronic template to deliver simplistic, visually-based work instructions that allow for easy use and document management, directive step-by-step instructions, and allow for rapid translation through the use of limited text. These work instructions are designed to be delivered via iPad tablets, creating an immersive user-centered interface, allowing the trainee to observe proper practices including examples of how to do the task well and what specific actions to avoid. These instructions include definitions, safety precautions – for the user and for the animal – and identify how to complete associated documentation correctly. By using this delivery method, trainees are able to access information rapidly, as needed, and at the point of use. Once initial hands-on training occurs with a trainer, these electronic instructions allow the trainee to: Observe and review techniques without requiring the use of additional animals (3R’s); Understand the desired learning outcomes of the task; Prepare for competency assessments associated with the training; Review material on an ongoing basis to prevent comprehension drift over time. This system allows for centralized deployment of updated work instructions, ensuring that only updated versions are available and that they reach throughout the organization. Availability of these instructions also allows for internal and external auditing to cross-reference that we are performing tasks in the manner that we have described. 31 Please join us LAWTE Biennial Conference Madison, Wisconsin June 10-12, 2015 More information at lawte.org/content/2015-biennial-lawte-conference 32
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