Nebraska Municipal Clerks Newsletter July 2015 MESSAGE FROM THE PRESIDENT Kellie Crowell, Ravenna Clerk/Treasurer, NMCA President Eight months and counting….the 70th Annual IIMC Conference in Omaha will be here before we know it. Last week, a few of the board members along with Beth Deck, Ellen Freeman-Wakefield and Buster Brown met with IIMC representatives Chris Shalby, Ashley DiBlasi, and Sharon Ozimek and current IIMC President Monica Martinez Simmons. The group from IIMC spent four days in Omaha, they shared their excitement on coming to Nebraska in 2016 and were impressed with Omaha! They loved the food, people, venue and atmosphere. It was an outstanding meeting and we felt good about how things are falling into place for the conference. Some of the main topics were speakers, finances, sponsors and volunteers. The board members and education committee will be meeting with Ellen and Buster next month to really start things moving forward. IIMC board members also will be meeting next month and we are anxious to hear what exciting things they have in store for us. Thinkstock.com If you receive any donations for IIMC 2016, please have checks written to “2016 IIMC Conference” and send them to Buster at City of Omaha, 1819 Farnam St., Omaha, NE 68183. Summer: Hair gets lighter. Skin gets darker. Water gets warmer. Drinks get colder. Music gets louder. Nights get longer. Life gets better. – Author Unknown Kellie Crowell, CMC NMCA President City Clerk/Treasurer City of Ravenna 416 Grand Avenue Ravenna, NE 68869-1324 308-452-3273 kcrowell@ravennanebraska.net League of Nebraska Municipalities 1335 L Street Lincoln, NE 68508 Phone: 402-476-2829 • Fax: 402-476-7052 • Website: www.lonm.org NMCA congratulates Pilger Village Clerk on award It gives the Nebraska Municipal Clerks Association great pleasure to announce that Pilger Village Clerk Kim Neiman was chosen as this year’s recipient of the American Society for Public Administration Nebraska Chapter Outstanding Public Administrator of the Year Award, for her work during and after the June 16 tornado struck, destroying the century old community of Pilger. This award is given annually to a public administrator that promotes excellence in the public and nonprofit field. It is a prestigious honor that serves to recognize the best of the best within our communities. Kim was appointed village clerk/treasurer for the Village of Pilger in March of 1998. She was awarded the 2007 Outstanding Village Clerk by Nebraska Municipal Clerks Association. Kim graduated with an Associate Degree in Business Administration at Northeast Community College in May of 2007. She became a Master Municipal Clerk in July of 2008. She is an active member of Pilger Volunteer Fire & Rescue Department as a firefighter/EMT and Rescue Captain. She is a member of the Stanton County Emergency Management Team, the American Legion Auxiliary, and St. John’s Lutheran Church. Kim also is an adjunct EMS instructor for Northeast Community College. The American Society for Public Administration Nebraska Chapter formally presented this award to Kim at a luncheon held at the University of Nebraska at Omaha on April 30, 2015. Congratulations, Kim on a well-deserved honor! Attention NMCA District 3 Members A District 3 Director is needed to fill the open position for a term until Sept. 30, 2016. The District 3 area includes Heartland Area Clerks Association, South Central Area Clerks Association and Midlands Area Clerks Association. District Director Job Duties: Attend NMCA Executive Board and General Membership meetings. Meetings are held in conjunction with the League of Nebraska Municipalities Annual Conference in September, Midwinter Conference in February, NMCA Institute/ Academy in March and the Municipal Accounting and Finance Conference in June. Help make policy decisions with NMCA Board of Directors. In January, all District Directors help mail vendor sponsorship letters for the Clerks’ Institute and Academy, get applications back and calculate number of tables and/or meals needed by vendors. We give the Institute Director the information and distribute packets to vendors at Clerks’ Institute and Academy. In March, after the Clerks Institute and Academy, we help send thank you notes to vendors. If you are interested in more information or would like to volunteer for this position, please email Susan Kloepping, NMCA Past President at cozadcty@cozadtel. AUGUST BIRTHDAYS Teresa Meier ................... Lincoln..................8/4 Vicky Kellogg .................. Herman ................8/7 Mandy Garrod................ La Vista .................8/9 Karen Kleinschmidt ...... Wausa...................8/9 Robert Olson ................. Niobrara ..............8/10 Mary Lou Ritter ............. Lyons ....................8/12 Ann Jenkins ..................... Carroll ..................8/14 Carrie Hansen................ North Loup.........8/14 Jeanne Stokes ................. Petersburg ...........8/15 Jody Kotschwar.............. Moorefield...........8/16 Joan Sokol ....................... Newman Grove .8/17 Michael Fleer .................. Battle Creek .......8/18 Elizabeth Binder ............. Spencer ................8/18 Sharyl Preston ................ Fairbury................8/20 Rhonda Hogeland.......... Orleans ................8/20 Paula Darling .................. Tecumseh.............8/20 Shawn Isom..................... Valley ....................8/20 Patricia Rule.................... Bennet ..................8/23 Vikki Carlson.................. Laurel....................8/23 Leona Stricker.............Mitchell ................ 8/26 Tammy Tisdall ..............Gretna ................. 8/27 Cathie Walker .............Phillips.................. 8/30 Shirley Johnson ...........Bushnell ............... 8/31 Diane Goranson .........Crete ................... 8/31 Mary Jean Rogers .......Pierce ................... 8/31 What does a Municipal Clerk do in a day …………..? I would like to put a story on the University Institute and Academy website entitled The Day in the Life of a Clerk If you are interested in writing the article, please contact Ellen at efreemanwakefield@unomaha.edu Do you consider yourself a singer? If so, we need you! Nebraska Municipal Clerks Association is looking for a talented individual to sing the National Anthem at the International Institute of Municipal Clerks Conference Opening Ceremony’s If interested, please send your name and contact information to Ellen Freeman-Wakefield at efreemanwakefield@unomaha.edu Municipal Legal Calendar (All statute citations to Revised Statutes of Nebraska) AUGUST 2015 CITIES OF THE FIRST CLASS Within 10 days following meeting or before next meeting (whichever is sooner) .........................Clerk to have minutes available for public inspection. (84-1413) Within 15 days of Passage..................Clerk publishes ordinances passed. (16-405) Within 30 days of Council meeting...................................................Clerk publishes official proceedings of meeting, including claims. (19-1102) August 1 .................................................Political subdivisions subject to city levy submit preliminary request for levy ......................................................................allocation to City Council. Prior to Notice of Budget Hearing ..Proposed annual or biennial budget statement available to public. (13-504) * Before August 15..................................Job titles and salaries of employees shall be published. (19-1102) On or before August 20 .....................Should have received the current taxable value of all property subject to levy .................................................................from the County Assessor. (13-509) On or before September 1................City Council determines the final allocation of levy authority for .................................................................its subdivisions (77-3443) On or before September 20 .............File adopted budget statement with County and State Auditor’s Office (13-508)* Within 20 days after end of month .Treasurer files monthly financial report. (16-318) * * ...........................................................Clerk must prepare agenda prior to next Council meeting. (84-1411) CITIES OF THE SECOND CLASS Within 10 days following meeting or before next meeting (whichever is sooner) .........................Clerk to have minutes available for public inspection. (84-1413) Within 15 days of Passage..................Clerk publishes ordinances passed. (17-613) Within 30 days of Council meeting .Clerk publishes official proceedings of meeting, including claims. (19-1102) August 1 .................................................Political subdivisions subject to city levy submit preliminary request for levy ......................................................................allocation to City Council. Prior to Notice of Budget Hearing ..Proposed annual or biennial budget statement available to public. (13-504) * Before August 15..................................Job titles and salaries of employees shall be published. (19-1102) On or before August 20 .....................Should have received the current taxable value of all property .................................................................subject to levy from the County Assessor. (13-509) On or before September 1................City Council determines the final allocation of levy authority for its subdivisions .................................................................(77-3443) On or before September 20 .............File adopted annual or biennial budget statement with County and State ......................................................................Auditor’s Office (13-508) * Within 20 days after end of month .Treasurer files monthly financial report. (17-606) * * ...........................................................Clerk must prepare agenda prior to next Council meeting. (84-1411) VILLAGES Within 10 days following meeting or before next meeting (whichever is sooner) .........................Clerk to have minutes available for public inspection. (84-1413) Within 15 days of Passage..................Clerk publishes ordinances passed. (17-613) Within 30 days of Board of Trustees’ meeting...................................................Clerk publishes official proceedings of meeting, including claims. (19-1102) August 1 .................................................Political subdivisions subject to village levy submit preliminary request for levy .................................................................allocation to Village Board. Prior to Notice of Budget Hearing ..Proposed annual or biennial budget statement available to public. (13-504) * Before August 15 ................................Job titles and salaries of employees shall be published. (19-1102) On or before August 20 .....................Should have received the current taxable value of all property subject to levy .................................................................from the County Assessor. (13-509) On or before September 1................Village Board determines the final allocation of levy authority for its .................................................................subdivisions (77-3443) On or before September 20 .............File adopted annual or biennial budget statement with County and State .................................................................Auditor’s Office. (13-508) * Within 20 days after end of month .Treasurer files monthly financial report. (17-606) * * ...........................................................Clerk must prepare agenda prior to next Village Board meeting (84-1411) * Does not apply to cities with a biennial budget that are in the second year of the biennial budget period. LEAGUE OF NEBRASKA MUNICIPALITIES 1335 L STREET LINCOLN, NE 68508 402-476-2829 www.lonm.com
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