Special Education Meeting
April 6, 2017
Agenda
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Welcome
December Meeting Review
Funding
SpS updates
Knowledge Share
Discussion
Questions Suggestions
Next meeting is June 15, 2017
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December Meeting Review
Reply from Anne Skaggs
Question: At what point do you start reporting the student’s
disability? The day of the IETR or the day of the IIEP? We were
always told a student is reported as handicapped when he is both
identified and served. That would be the IIEP date. Others say it is
the date he is identified so the IETR date.
Answer: The start date of the disability category is the ETR date; the
dates of the IEP actually will determine when funding for special
education services begins.
Since the December meeting
• FY17 Period S Reporting Checklist for Traditional
districts, JVSDs and ESCs, Task 27 explanation:
– If a student is exempted and later that exemption is
removed, you only report the removal one time with
the IEP that removed the exemption. You don’t have
to continue to report it was removed.
EOC exemptions (FE)
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Michaelene talked about this at the December Special Education meeting. We don’t see
any reason why a student can’t be exempted from an EOC test he has already taken. This
is from the EMIS manual, FA section.
Students Exempt from Consequences. All students in a tested grade level are required to
participate in the statewide assessments; however, a school district may exempt a student
with disabilities from meeting the passing standard on one or more of the required
graduation tests. If the student is exempt from the individual consequences for any
subject test and therefore not required to meet the passing standard of that subject test
in order to graduate, a Student Special Education Graduation Requirement (FE) Record is
required to be reported. The record is reported whenever an IEP determination is made to
continue an exemption, add an additional assessment area for an exemption, or cancel a
prior exemption from the consequences of any graduation test.
If after the initial administration, the IEP team determines that the student is no longer
exempt from the individual consequences and is now required to meet the passing
standard on one or more of the graduation tests, the student will need to take and pass
the subject test(s) identified by the IEP team in order to meet graduation requirements.
A new Student Education Graduation Requirement record must be reported indicating the
IEP event and date when this determination was made.
EOC Exemption in
StudentInformation (DASL)
IEP Exemptions for End of Course:
• Must be reported with every IEP as
long as the exemption is continued
• If a student is IEP exempt and in a
later IEP that exemption is removed,
report the removal one time with the
IEP that removed the exemption
• If never IEP exempt, no record is
needed
• Grad Points will use this for the most
recent IEP
EOC Exemption IEP 12 TESTING
PAGE
As soon as a test is selected, the lower window opens.
EMIS / Verify Special Education
• EMIS / Verify Special Education
• Toggle on Student Special Ed. Grad. Req. and you get this.
Reminder
• Reminder:
– Exemption counts as 3 points toward graduation
– Remember with every IEP event the Grad Required (FE) needs
to be reported again
– ANY IEP event
Funding
• If the IEP is expired or not reported and you DON’T report an NIEP, your
funding in the SWD category will be reduced. This will show on the EMIS
FTE report.
• “…The NIEP code should be reported with a beginning date that
reflects the first date that services were provided. Because the
timeline requirements for review of previously existing IEPs are
captured in the subsequent data codes “RIEP” and “TIEP,” it is
unnecessary to add an end date to the NIEP code. However, this
does NOT mean that special education staff are permitted to delay
or omit the required prompt reviews of IEPs. Districts and charter
schools MUST STILL COMPLY with federal timelines in updating IEPs
and will be found to be noncompliant if there is a pattern of
annual IEP reviews being conducted late or new students not
having timely IEP reviews. …”
FTE Adjustment Report
• Adjustment Result Code FT0005
– Disability – No IEP Not Funded
• Impacts special education weighted funding and not the
base FTE
• JVSDs and ESCs are dependent on the District of Residence
or sending district to report the special education events
• Be sure all students with disabilities have active IEPs in
place that are reported to EMIS
– 14 Day Grace Period
• Report an NIEP special education event if the situation
qualifies
– Use 7-1-20XX or first day of service if newly enrolled student
FTE Adjustment Report
• Adjustment Result Code FT0030
– Scholarship Program
• Adjustment for overlapping dates with scholarship program
• The adjustment report will show a FTE Fund Pattern Code
of a scholarship situation and the LEA Type will be
SCHLRSHP
• Districts may need to contact the scholarship program to
resolve the issue. If the issue cannot be resolved, then
submit an EMIS helpdesk ticket.
• ODE uses the educating entity’s data
SpecialServices 16.3 Release
• Enhancement - View Medicaid Roster
– A new View Medicaid Roster screen has been added to
SpecialServices and can be accessed from the Admin section of
the main menu. On this screen, users can select a building and
export its Medicaid roster to a csv file.
• Resolved Issues
– IEP Testing Form Previously, when Safari users entered End of
Course selections from the Area drop-down lists, the End of
Course on the IEP testing form did not display. Now, the area
correctly displays at the bottom of the form when the proper
criteria is selected.
– Completed Tasks Previously, Part 3 of the ETR Cover Page
contained incorrect wording. Now, the wording matches the
official ODE form.
Enhancements
• More banks on more forms and tasks
• Copy Task info to all Progress Reports
• Enhancement Request Form
New Report Builder Reports
• Improved Reports
• Student Demographics
• Accommodations
Knowledge Share
• ACT or SAT Exemptions
• The Ohio Department of Education is announcing that students
with disabilities who take the Alternate Assessment for
Students with Significant Cognitive Disabilities (AASCD), instead
of the general Ohio State Tests, are exempt from the
requirement that all 11th grade students participate in the
ACT/SAT. This does not, however, prohibit a student with a
significant cognitive disability from taking the ACT or SAT if the
student and/or parent requests to participate in the test.
• The Ohio General Assembly passed Senate Bill 3 on Dec. 8,
2016, which provides for additional exemptions and requires
the Department to provide guidance on test participation for
certain student populations. (ORC 3301.0712). The Department
will release additional guidance in the coming weeks.
ACT/SAT for AA for SWD
• The Ohio Department of Education is announcing that students
with disabilities who take the Alternate Assessment for Students
with Significant Cognitive Disabilities (AASCD), instead of the
general Ohio State Tests, are exempt from the requirement that all
11th grade students participate in the ACT/SAT. This does not,
however, prohibit a student with a significant cognitive disability
from taking the ACT or SAT if the student and/or parent requests to
participate in the test.
• The Ohio General Assembly passed Senate Bill 3 on Dec. 8, 2016,
which provides for additional exemptions and requires the
Department to provide guidance on test participation for certain
student populations. (ORC 3301.0712). The Department will release
additional guidance in the coming weeks.
ACT or SAT
• State law requires that schools administer the state-funded
ACT or SAT to all grade 11 students, who entered grade 9
after July 1, 2014, in the spring of the school year. Senate Bill
3 exempts the following students from the requirement to take
the assessment:
1. A student who has significant cognitive disabilities and is
administered an alternate assessment in accordance with the
student's individual education program (IEP);
2. A student who has a disability that includes an intellectual
disability.
3. A student who is a limited English proficient student who has
been enrolled in United States schools for less than two years
and for whom no appropriate accommodations are available.
4. A student who received a "remediation-free" score on the
required nationally standardized assessment and has presented
evidence of that fact to the student's district or school.
ACT or SAT
• A board may not prohibit an exempted student from
taking the nationally standardized assessment if the
student would like to take the assessment.
• To ensure that every student can participate in the
state-funded administration of the ACT or SAT, districts
and schools should prepare to test all students. This
includes registering all students and requesting
accommodations that may be required for a
student. For exempted students, the Ohio Department
of Education encourages, but does not require,
schools to request that a parent place in writing a
decision not to participate, so there is a record of why
the student was not tested.
ACT or SAT Cont.
• Can students with disabilities receive
accommodations on the ACT or SAT?
Districts and schools should consult with the
test vendors about the available
accommodations.
– https://education.ohio.gov/Topics/Testing/ACTSAT-FAQs#FAQ2849
Wrong student’s data
• If you have SpecialServices (SpS) open twice in
the same browser, working on two students,
the browser may not save data to the student
you expect.
• If you must work on 2 students
simultaneously, use two browsers like Chrome
for one and Firefox for the other.
Wait for Save
• If data you think you saved disappears, did
you wait for the confirmation message?
• If you move away too quickly, it may not
save!!!
• The audit report will not show it saved.
Discussion
• Districts process for acquiring the special education data for EMIS
reporting (all spring GE event records)
– Staff leave in May or June and reporting ends in July
• Grad Requirement (FE)
– Enhancement request to redesign the FE Grad Required section
so that you don't have to enter each test by itself
• 504 Plans
– Several ITC special education support staff are trying to put
together an enhancement request for Software Answers to be
presented at the next user group meeting. The enhancement
concerns are how districts would like to use them. I already put
several enhancement requests in but if you have any further
ideas, please let me know.
504 Enhancements
• One district request is a better tracking system of due
dates for 504s, similar to what they have when they log in
for an IEP in DASL. They would like some way to log in info
on DASL -504E event date, 504P event date and due date,
Accommodations: STA or STR.So that when they pull a
report, it will give them - Student name, student grade,
504 P dates, 504E event date
• Another request, on the 504 Consent and 504 Meeting
Notification pages, option to input parents' contact
information from the system (like we are able to do in the
ETR documents). 504 Evaluation signature page was its
own separate document page (again, like it is on the ETR
document).
• Please email enhancement requests to me
Meetings
Thursdays, 1:30 to 3:30
The last meeting for 2016-2017.
June 15, 2017
Discuss 2017-2018 day and time.
August 24, 2017 ?
October 19, 2017 ?
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