NUST HR WEB PORTAL TO-DO LIST
Sr.
Task
1.
Application Section- Academic Information:
2.
Div/%age/GPA should be in Combo Box and upon
selecting percentage, division should be calculated
automatically:
3.
Priority
1.
First Division: 60 – 100%
2.
Second Division: 45 - 59.99%
3.
Third Division: 33 - 44.99%
All qualifications from Matric onwards should be made
mandatory
Normal
Status
Done
Normal
Done
4.
Add a new question “Are you currently serving at NUST?”,
if YES then the candidate must enter at least one record
with present employment.
Normal
Done
5.
Add combo box in front of employment (values: NUST,
Other) In case of NUST organization field will be auto filled
with value NUST and will be read only otherwise it will be
editable.
Normal
Done
6.
In case of last employment at NUST, system should
display duration at NUST.
Normal
Done
7.
Total Experience to be calculated in years/months/days.
Normal
Done
Normal
Done
Normal
Done
Application Section-For Faculty
Choices section should include all Schools/Colleges/HQ
Application Section-My CV/Profile
9.
CV Print option should be available for applicant
10.
Admin Section-Job Application Section
11.
Last date to apply to be displayed against each job
application.
Normal
Done
12.
Calculated Age= (last date to apply - DOB) to be displayed
in each job application.
Normal
Done
13.
Date of advertisement to be displayed against each
Normal
Done
14.
Total Duration at NUST if currently serving at NUST
Normal
Done
15.
Total Experience in Years/Months to be displayed
Normal
Done
Admin Section- Manage Jobs Section-Active/Archive
It is suggested to use only
%age, instead of getting CGP
and div/%age separately.
But this change will effect on
live data so further
discussion required
Application Section-Professional Experience
8.
Comments
NUST HR WEB PORTAL TO-DO LIST
Jobs
16.
Total No. of Positions- to be displayed against each job in
Manage Jobs section.
Normal
done
17.
Multiple BPS (e.g, 17/18/19) can be typed in Basic Pay
Scale (BPS) in Add Job section.
Normal
done
Admin Section- Board Proceedings/In-House
Selection Committee
Editable is not possible at this
stage and alternate of this is
to export in Doc is working
18.
Editable Form and Printable Report of Proceedings/InHouse Selection Committee
Normal
Done
19.
Multiple Posts can be selected for proceeding
Normal
Done
20.
Vacancy field should be made editable
Normal
Done
21.
Current Employment details should be displayed
Normal
Done
22.
Recommended By (e.g., school/college/institute)
Normal
Done
23.
Provide an interface where HR User can provide the
following:
Normal
Done
Normal
Done
1.
Remarks for Proceeding against each shortlisted
applicant
2.
Interview Marks
3.
Board Remarks
4.
Board Recommendation
5.
Merit
Admin Section- Faculty - Proceeding
24.
Ranking (New Field) should be entered by the HR User in
the Editable Form and should be shown in the faculty
proceeding.
Admin Section- ADM/Tech Staff - Proceeding
25.
Get Data from Test Results from (Test Section->Test
Result Individual->Written, Typing, Practical - Total and
Obtained Marks to be displayed.
Normal
Done
26.
Professional Qualifications to be displayed at the end of
the qualification section
Normal
Done
Normal
Done
Admin Section-Search Options-Quick Search
27.
Search by following fields on the top of each section
1.
Applicant Name
2.
Designation
3.
Post Name
4.
Closing Date
5.
College/School/HQ
NUST HR WEB PORTAL TO-DO LIST
6.
Active/Archive Jobs
7.
Job Advertisement Date
Admin Section-Search Options-Advance Search
28.
Search by all or any field.
Normal
Done
Normal
Done
Normal
Done
Admin Section- Test Results Section (New Section)Test Results Individual
29.
HR User will select the Job and Following details to be
displayed /entered:
Header Info:
1.
Test Held Date (New Field)
2.
Written Test Total Marks (New Field)
3.
Typing Test Total Marks (New Field)
4.
Practical Test Total Marks (New Field)
5.
Total Marks (New Field-Auto Calculated Field)
6.
Post Name (Display field)
7.
Job Location (Display field)
Info in the Grid (All applicants’ data will be loaded)
8.
Applicant ID (Display field)
9.
Applicant Name (Display field)
10.
Contact No (Display field)
11.
Written Test Obtained Marks (New Field)
12.
Typing Test Obtained Marks (New Field)
13.
Practical Test Obtained Marks (New Field)
14. Total Obtained Marks (New Field-Auto Calculated
Field)
15. Status (Pass/Fail) (If a candidate has failed any
test then
he will be considered failed overall )
16.
Considered for interview (combo- Yes/No)
Admin Section- Test Results Section (New Section)Test Results Summary
30.
HR User will select the Held Date and Following details to
be displayed /entered:
Header Info:
1.
Post ID (Display field)
2.
Post Name (Display field)
3.
Test Held Date (Display field)
4.
Job Location (Display field)
5.
No. of Candidates appeared in Test (New FieldAuto Calculated Field)
6.
No. of passed candidates (New Field-Auto
Same as above
NUST HR WEB PORTAL TO-DO LIST
Calculated Field)
Info in the Grid (All applicants’ data will be loaded)
7.
Result Received Date (New Field)
8.
No. of persons to be interviewed (New Field)
9.
Interview Held Date (New Field)
10.
Interview Remarks (New Field)
11.
Final Remarks (New Field)
Admin Sections- Hard Copy CVs
31.
User login for HR Users for entering hard copy CVs in
portal
Normal
Pending
Currently not compatible with
this version
32.
CVs should be entered by HR Staff without any
checks/constraints on the forms
Normal
Pending
Currently not compatible with
this version
Admin Sections- Faculty Positions without
Advertisement
33.
Schools recommend some faculty for hiring. The Board
proceedings are carried out through manual process. No
Job is advertised against these positions.
Normal
Pending
Currently not compatible with
this version
34.
During definition of the job there should be an option to
advertise/not advertise.
Normal
Pending
Currently not compatible with
this version
35.
A large number of applications fall in to this category
during faculty hiring.
Normal
Pending
Currently not compatible with
this version
36.
CVs should be entered by HR Staff without any checks
/constraints on the forms
Normal
Pending
Currently not compatible with
this version
Normal
Done
Normal
Done
Normal
Done
Normal
Done
Normal
Done
HR Requirements for NUST Job Portal:
37.
#1 NG Staff Proceeding Format
(check Doc. recruitment_requirements_17-8-12)
38.
#2 Officers Proceeding Format
(check Doc. recruitment_requirements_17-8-12)
39.
#3 Faculty Proceeding Format
(check Doc. recruitment_requirements_17-8-12)
40.
#4 Test Results- Individual
(check Doc. recruitment_requirements_17-8-12)
41.
#4 Test Results- Summary
(check Doc. recruitment_requirements_17-8-12)
Others Tasks
42.
Add a new value “Under-Matric” in the area of
“Qualification Requirement” while uploading new Ad as
well as in the candidate’s CV form.
Normal
Done
43.
Create multiple admin accounts within HR Dte for working
Normal
Done
NUST HR WEB PORTAL TO-DO LIST
on different tasks simultaneously.
44.
Option of browsing and loading data from old Ads should
be provided while uploading a new Ad. It will reduce the
efforts required for data entry during uploading a new ad
of same posts that had already been advertised in the
past.
Normal
Done
45.
Closing date of the Ad should be displayed against the
post name in the main interface.
Normal
Done
46.
Sorting option should be provided on each column of the
grid where applicants are shown against a selected Ad.
Normal
Done
47.
Should have an option of “Rejecting” any “Verified” CV
before forwarding it to respective School/College/Dte for
short listing.
Normal
Done
48.
Check boxes for selecting/verifying/forwarding multiple
applications at a time.
Normal
Done
49.
Add check boxes: Degree Completed or Degree InProgress in area where academic qualification is entered
and also add a text box where candidate can enter
remarks in case degree is in progress.
Normal
Done
50.
Add ‘Rejected’ option in area where CVs are short listed.
An area for “current salary/last drawn salary” in
applicants’ CV in the area where they enter professional
experience.
Normal
Done.
51.
Add skype ID in CV form where contact information is
added.
Normal
Done
52.
Add an area to indicate relatives already working in NUST
in area where personal information is added.
Normal
Done
53.
Add field for entering gender in area where personal
information is added.
Normal
Done
54.
Add field for province in area where personal information
is added.
Normal
Done
55.
Add field for entering ISSN number in area where
Research Publications are added (for faculty only).
Normal
Done
56.
Add an area for candidates to enter short job
documentation in the area where they provide experience.
Normal
Done
57.
Create a new head: Skills/Abilities/Expertise/Specialization
in applicant CV form.
Normal
Done
58.
Multiple users within a school/center/directorate should
only be able to view CVs forwarded to him/her specifically.
For example in case of Adm Dte, CVs which are forwarded
to DD Messing for a post of Waiter should be viewed only
to DD Messing user.
Normal
Done
NUST HR WEB PORTAL TO-DO LIST
59.
Option for completing application should be provided in
‘application history’ to the applicants.
Normal
Done
60.
When “Verify” button is pressed, the page should take the
cursor back to same record for clear tracking. Currently,
cursor remains at the top of the page after page is
refreshed instead of specific record.
Normal
Done
61.
When a candidate’s detail is viewed during short listing, a
new window is opened in the main window showing details
of candidates. However, when you move towards bottom
of the page, the window is opened at the top of the page.
So, every time user needs to move to top of the page. The
new window should be opened just in front of the user
instead of top of the page.
Normal
Done
62.
Spelling of “Update Profile” is wrong in the main interface.
Normal
Done
63.
Spelling of Directorate is written is incorrect in area for
forwarding applications.
Normal
Done
Additional Points
64.
1Make current salary/last withdrawn salary field
compulsory except for fresh candidates. Provide a checkbox where candidates can mark if they are “Fresh
Candidate”
2Provide an option for locking a job so that further
changes cannot be made in that specific category.