Young Meteorologist WeatherFest
Volunteer Information and Instructions
For any questions contact:
Christian Garcia
(479) 249-0589
chrisatplanitnow@gmail.com
www.youngmeteorologist.org
www.planitnow.org
Dear Volunteers of the Young Meteorologist WeatherFest:
PLAN!T NOW and the Young Meteorologist Program invites you to volunteer at the Young Meteorologist WeatherFest.
This event includes an oral presentation component given by local TV meteorologist and the traditional station/booth
set up. The event is being held at the Fayetteville Public Library, located at 401 W. Mountain St. Fayetteville, AR
The Oral Presentation Component is held on Saturday, April, 9th at the library event room. Following the oral
presentation there will be stations and booths set up where you will be placed to help with crowd control and running
the stations. You will be contacted about the details once volunteer commitment and disclosure forms are turned in.
Attached you will find the following volunteer information:
1) Volunteer Commitment form – Please complete this form and return no later than April 1st at the address listed
below.
Simply indicate by preference the duties with which you would like to help. Assignments are made on a first-come
first-served basis. The event runs from 10am to 1pm. Please take this commitment seriously; it is very discouraging
and frustrating when people are late or never show up.
2) Volunteer Responsibilities/Duties – This is a brief description of the volunteer responsibilities and duties to which
you are committing when volunteering to assist with the Young Meteorologist WeatherFest.
ALL Volunteer forms are due April 1st. This allows us time to coordinate with all volunteers and make assignments. You
will be notified by April 9th with your volunteer assignment.
Sincerely,
Christian Garcia, Student Advisory President
Mail to:
905 Lincoln Ave
Springdale, AR 72764
Scan and email to:
chrisatplanitnow@gmail.com
PLANIT NOW is a Federally-certified 501(c)3 nonprofit organization dedicated to creating weather-safe and ready citizens around the US
and the world.
Remember to PLAY THE GAME! www.youngmeteorologist.org
Young Meteorologist WeatherFest
April 9th, 2016
Fayetteville Public Library
VOLUNTEER COMMITMENT FORM
Name:
Agency/Organization:
Address:
Telephone:
City:
State:
Zip:
Cell Phone:
Email:
Please indicate by preference (1 – 5) the duties with which you would like to help. Assignments are made on a firstcome first-served basis.
Preference
1–5
Saturday, April 9, 2016
Volunteer Duties
Set Up Crew (Assist with pre-event set up and cleanup afterwards)
Booth Assistant (Stationed at a specific booth to help with handing out materials or other activities)
Owlie Assistant (Help Owlie the mascot make it around the library and take pictures with kids)
Crowd Control (Stationed throughout library including front entrance to direct children and parents to
proper locations around the library)
All volunteers need to report at their designated time (designated times will be given at a later date before the event),
to the registration area located in the Library Event Room for orientation and instruction.
Page 1 of 2
Young Meteorologist WeatherFest
Volunteer Disclosure
(All volunteers are required to complete and return this form.)
PLAN!T NOW sponsors this program for severe weather preparedness awareness for the youth and their families. We
want to assure that all Young Meteorologist WeatherFest staff and volunteers are committed to providing a safe
environment for children and youth, are capable of identifying and preventing abuse of children, and have no personal
history of behavior that would be a threat to children.
As part of this commitment, we are asking you to provide the following information.
As a volunteer with the Young Meteorologist WeatherFest (please check all that apply):
 I agree to provide the best possible environment for the children and families. As well as complying with the rules and
regulations set by the Fayetteville Public Library.
By:
(Signature)
(Date)
(Print name)
(Organization)
Registration Deadline: April 1, 2016
Please mail or email completed VOLUNTEER COMMITMENT and DISCLOSURE forms to:
Christian Garcia, Student Advisory President
Mail to:
905 Lincoln Ave.
Springdale, AR 72764
Scan and email to:
chrisatplanitnow@gmail.com
Page 2 of 2
VOLUNTEER INSTURCTIONS, RESPONSIBILITIES, AND DUTIES
Set Up Crew – As a judge you will receive a copy of the problem scenario and a copy of the same resource material the
students receive. You will receive this information about two weeks prior to the event. At the event and upon reporting
for the mandatory judges training, you will receive an overview of the Oral Component, you will be grouped into a five
person judging team and you will receive training on how to be a judge for the event. Members of the PA Envirothon
Board will review your role as a judge, review the problem scenario the students received, review the score sheet and
how to use it. They will also go over what types of questions the judges should be asking the students.
Listed below are some of the particulars of what and how the event will occur.
 The teams will have a timed 20-minute Oral Component session
 The team may use up to 7 minutes for the actual presentation to the judges.
 The judges will then ask questions for the remaining allotted time.
 The team will be judged and scored on their knowledge, presentation skills, and reaction to the questions.
Booth Assistant – At the event and upon reporting for presentation room timer training you will receive an overview of
the Oral Component and the problem scenario to the students received. You will also receive training and instructions
on your duties from PA Envirothon Board members.
Listed below are some of the particulars of your duties and schedule of events.
 You will be assigned to a presentation room and will be the person in charge of such room.
 You will run the clock and start and stop the teams during their presentations.
 You will make sure the judges are completing their score sheets completely.
 You will collect the score sheets.
 You will escort the judges to dinner and back on time.
Owlie Assistant – At the event and upon reporting for oral component team buddy training you will receive an overview
of the Oral Component and be assigned to oversee specific teams through their preparation period. You will receive
training and instructions on your duties from PA Envirothon Board members.
Listed below are some of the particulars of your duties and schedule of events.
 You will be asked to assist with checking in teams, directing and escorting them to the correct room/building for
preparation and presentation.
 You will serve as the team’s prep room monitor.
 At the end of the one-hour prep time you will escort the team to its presentation room.
 Once the team is delivered to its assigned presentation room, you will report back to OC Registration and collect
another team to start the process again.
 Team buddies should bring along a book, magazine, something to keep you busy and occupy time.
Crowd Control – At the event upon reporting for general team registration help training you will receive instructions and
assignments from PA Envirothon board members. As a registration helper you will be asked to assist with registering
teams, guests, volunteers, and other duties as assigned.
XXXXXXXXXXX – At the station testing, you will receive instructions from PA Envirothon Board members. As a station
travel official you will be responsible for a group of teams. You will move them from station to station; accompany team
members to restroom; monitor the group for any inconsistencies; etc. This responsibility requires a lot of walking.
XXXXXXXXXXX – You will receive instructions from PA Envirothon Board members. As score runners you will be
responsible to walk to one or more assigned stations to gather test scores, which you will deliver to the scoring room.
This responsibility requires a lot of walking. The terrain at the testing site is mostly level with some moderate hills.
Directions and Parking
Fayetteville Public Library
401 W. Mountain St. Fayetteville, AR
Parking is available in the parking garage on the backside of the library off W Rock St.