BOROUGH OF POOLE COMMUNITY SUPPORT OVERVIEW GROUP 10 MAY 2005 REPORT OF HEAD OF ADULT SOCIAL SERVICES (PROVIDER) ON SOCIAL CARE WORKFORCE PLAN PART OF PUBLISHED FORWARD PLAN - YES 1. PURPOSE OF REPORT 1.1 To advise Members on progress towards the publication of Poole’s Social Care Workforce Plan and to highlight key workforce issues affecting the social care sector. 2. RECOMMENDATIONS 2.1 Members are asked to recommend to the Community Support Portfolio Holder that the Social Care Workforce Plan be adopted. 2.2 Members are asked to recommend to the Community Support Portfolio Holder that the draft Social Care Workforce Action Plan be approved. 2.3 Members are asked to note that a progress report on the Action Plan will be submitted to the October 2005 meeting of the Community Support Overview Group. 3. BACKGROUND 3.1 The requirement to develop and publish a Social Care Workforce Development Plan was first identified following the Joint Review of Social Services in June 2002. It is now a national requirement from the Department of Health that all Local Authorities produce such a plan encompassing the workforce requirements of both the Local Authority and the independent sector (Children and Adults). Health Services are also required to produce similar plans. 3.2 In excess of 200 questionnaires seeking information on the make up of the social care workforce (age, gender, qualifications) were distributed to all care providers operating within Poole in December 2003. The response rates were 100% statutory sector providers and 40% independent providers. In addition, four separate consultation events were held in Spring 2004 to which 80 individuals attended. The aim of these events being to outline the need for a plan and confirm common workforce issues affecting the social care market. 3.3 A number of drafts of the workforce plan have been produced and all care providers have had the opportunity to comment on these. 1 5c 3.4 A final plan has been produced. Attached to this report (Appendix 1) is a copy of the executive summary. Copies of the full report are available in group rooms. 4 THEMES/ISSUES 4.1 A number of common themes and issues have emerged as a consequence of the planning and research activity undertaken in production of the workforce plan. 4.2 Recruitment and Retention: See separate agenda item and report for Community Support Overview Group meeting 10/05/05. 4.3 Lack of appropriate skills and high percentage of unqualified employees in the independent sector, particularly within direct care services and the need to enhance training and qualification opportunities for this group. 4.4 Limited opportunity for career progression. 4.5 Inconsistent and limited recognition of increased competency levels amongst practitioners. 4.6 Competition for staff, particularly from the retail sector, supermarkets etc. 5. NEXT STEPS 5.1 An implementation group comprising a mix of internal and external care providers has been established. This group has met once to date and is due to meet again at the end of May 2005. The group’s primary task is to prioritise the workforce action plan (Appendix 2) for Adults Services and develop appropriate responses. 5.2 Poole Primary Care Trust has the lead on the development of a multiagency workforce plan for Childrens Services. 5.3 The Social Care Workforce Development Plan will be updated annually in conjunction with independent sector partners, including Health. Charlie Sheldrick, Head of Adult Social Services Provider 29th April 2005 BACKGROUND PAPERS Draft Social Care Workforce Development Plan Contact Officer: Bob Allam, Strategic Training Manager, Social Services Telephone: 01202 633445 Appendices: 1 – Executive Summary of the Social Care Workforce Plan 2 – Social Care Workforce Draft Action Plan 2 APPENDIX 1 SOCIAL CARE WORKFORCE PLAN BOROUGH OF POOLE 2005/2008 GLOSSARY OF TERMS AC Audit Commission ACM Assistant Care Manager ACPC Area Child Protection Committee ADSS Association of Directors of Social Services ASW Approved Social Worker for Mental Health CAP Care Ambassadors’ Project managed by SKILLS FOR CARE (South West) CHCA Community Health Care Assistant CM Care Manager CM Case Manager CPD Continuous Professional Development CSCI Commission for Social Care Inspection CT Children’s Trusts DfES Department for Education and Skills DipSw Diploma in Social Work DISS Delivery and Improvement Statement DOH Department of Health DP Direct Payments DSHA Dorset Strategic Health Authority EDI Employee Development Interview EDS Employee Development Scheme FACS Fair Access to Care GC Graduate Certificate GD Graduate Diploma GSCC General Social Care Council HRDS Human Resource Development Strategy Grant HRM Human Resource Management ICS Integrated Children’s System IiP Investors in People Award LRC Learning Resource Centre LRN Learning Resource Network LSCB Local Safeguarding Children’s Boards MDLP Management Development Leadership Programme 3 ML Masters Level NHS National Health Service NOLP National Open Learning Programme run by the Open University NOS National Occupational Standards NSF National Service Frameworks NTS National Training Strategy Grant. NVQ National Vocational Qualifications CSOG Community Support Overview Group ODPM Office of the Deputy Prime Minister OTA Occupational Therapy Assistant OU Open University PAF Performance Assessment Framework PCT Primary Care Trust PCVS Poole Council for Voluntary Service PD Policy Director PDP Personal Development Portfolio PG Post Graduate PLPF Practice Learning Task Force PPS Pupil and Parent Support. PQ1 Post Qualifying Framework – standard one PQAF Post Qualifying Award Framework PQCCA Post Qualifying Child Care Award PS Practice Supervisor PT/PA Practice Teacher/Practice Assessor PTA Practice Teaching Award RMA Registered Managers’ Award SAP Single Assessment Process SASS School and Student Support SC Scrutiny Committee SDHSA Somerset and Dorset Strategic Health Authority SSP Strategic Service Plans SUH Service Unit Head SW Social Worker SWA Social Work Assistant SWD Social Work Degree TDP Training and Development Plan SKILLS FOR CARE Training Organisation for the Personal Social Services TSP Training Support Programme 4 TSSS Trainee Social Worker Scheme WLBA Work/Life Balance Award WVIAC Wessex Voluntary and Independent Agency Consortium 5 SOCIAL CARE WORKFORCE PLAN BOROUGH OF POOLE 2005/08 EXECUTIVE SUMMARY 1. Introduction - Outlines the reasons why the Council has developed a Social Care Workforce Plan for the Borough to include the private and independent social care sector as well as its own managers and employees. Sections 1.6 1.7 and 1.8 outlines the budgetary changes being made by the Department of Health (DOH) as it phases out the Training Support Programme (TSP) monies and introduces two new grants to fund the social care sector namely the National Training Strategy Grant (NTS) and the Human Resources Strategy Grant. The government intends to increase these grants year on year. 2. The Development of Poole’s Social Care Workforce Plan – The Office of the Deputy Prime Minister is encouraging local authorities to develop Workforce Plans for all sectors of their Workforce. The Council is currently developing its own Corporate Plan. This section outlines the range of work which underpinned the development of the Council’s Social Care Workforce Plan. The Workforce Plan was underpinned by two sets of statistics which are outlined in more detail at 2.4.1. 3. Demography, Migration and Skill Development – Factors affecting Employment. Poole’s population is currently 138,000 and predicted to rise to 145000 by the year 2011. Approximately 4% of its population are from other ethnic groupings, and 4% of children attending the town’s schools are from non- white British groups. Poole’s population has a high percentage of older people and by 2011 there is predicted to be an increase in those of post-retirement age of 20.8% compared to a national increase of 12.7%. Currently 20% of the town’s population is aged 0-17 and there is predicted to be a decrease in the number of pre-school children in Poole to 32.4% of the total population compared to a national decrease of 2.2%. House prices in the town remain high and there is concern about the need to provide affordable housing for local residents as well as continuing to attract key professional workers to the town. Section 3.8 refers to two housing sites which contain some housing for key workers. The town has a mixed service industry, a high cost low wage economy which is a challenge for the social care industry as many of its employees fall into the low wage category. Sections 3.10 to 3.12 examines unemployment in Poole. The working population of the town is estimated to be 73,000 and the unemployment rate is 1.3% of the working population compared to a national average of 3.4%. Unemployment in the town tends to be concentrated among 6 groups who are disadvantaged by lack of relevant skills or who have been out of work for more than a year. Unemployment is also associated with deprivation and social exclusion which is most concentrated in the wards of Hamworthy East & West and Poole Town. Future employment growth in the town is expected to be in high skill occupations with low skills occupations declining overall. Increasingly employers are looking to a wider national and international labour market to attract suitable recruits. 4. The Social Care Business. – Sets out the changing nature of the Social Care Business in Poole and nationally. It outlines how the best and most cost effective services are delivered to a range of service user groups through assessment and the application of eligibility criteria. Increasingly services are commissioned by the statutory sector and delivered by the independent and voluntary sector in a mixed economy of care. Section 4.2 outlines the government’s agenda for social care with the service user at the centre, with integrated services providing an individual service and not a ‘one size fits all’ service. Increasingly the future is about health and social care services working closely together alongside the independent and voluntary sector. Sections 4.3 to 4.5 examines research carried out by the Audit Commission about how social care will be delivered over the next five years. It highlights enhanced skills in planning and commissioning which employees and managers will need to develop to meet service user needs. This in turn has an impact on training and highlights the need for Councils to develop new alliances and partnerships with the health service, universities and the independent and voluntary sector. 5. What are the Implications for the Social Care Workforce in Poole ? This section analyses briefly the impact of the government agenda for the workforce in Poole. In particular it highlights the difficulties which all sectors have in recruiting and retaining high quality direct care staff with a growing older population in the town. There is also a need to continue to attract ‘key workers’, young people, women returners and people over 50 considering a change of career into the social care profession at all levels. This means developing more sophisticated Human Resource Strategies which tap national and international markets. The town also has an increasing ‘young’ older population (60 plus) which could provide a source of untapped paid and voluntary labour which all sections of the social care sector could harness and train in order to support local services. 6. The National Context - Examines how national legislation and policy impacts on the development of the social care business both regionally and locally on Children’s and Adult Service Provision. Section 6.3 and its associated paragraphs outlines the main changes nationally to Children’s Services. In particular the move of Children’s Services to the DfES, the move towards the implementation of Children’s Trusts, integrated working and training and the appointment of a local 7 Director of Children’s Services and the introduction of Local Safeguarding Children’s Boards to replace Area Child Protection Committees. Since February, 2004 the Council have been undertaking a review of Children’s Services in conjunction with local agencies and it is likely that the Council will move towards a model of multi-agency teams. Section 6.4 outlines the government’s key vision for Adult Services. One that puts the person needing support at it’s centre rather than the institutions providing that support; one that promotes inclusion and diversity and supports people in their choices and aspirations rather than cares for them once all choice and hope is gone. Section 6.5 outlines how Poole is responding to these challenges. 7. Poole’s Current Social Care Workforce - Outlines the numbers of employees working in the sector in all user groups and is shown in table form at 7.2. Two thirds of the town’s social care workforce is employed in the independent, private and voluntary sector. Sections 7.4 and 7.5 outlines the outcomes of the consultation meetings which the Council had with the Independent and voluntary sector suggesting ways in which these sectors could work more closely together to develop training and so on. Section 7.6 outlines briefly the wider functions of the council and the context in which Social Services is delivered. Section 7.7 outlines in more detail the composition of the Social Care Workforce in the Council. 7.7.2 details the breakdown of male/female and the numbers of fulltime/part time staff whilst 7.7.3 details age profile and gender of the current workforce. 7.7.5 indicates that 62% of workforce is aged 40 plus and nearly 33% aged 50 plus. Sections 7.8, 7.11 and 7.12 examine in more detail the business of each of the three Social Service Units, the services they provide to the community and the challenges which face them in the longer term. Sections 7.9 and 7.10 set out short and longer term objectives for the development of Children and Families Unit in line with the government’s modernisation agenda. Sections 7.14 and 7.15 set out short and long term objectives for adult services. 8. Training and Development - Section 8 outlines the structure of the Social Services and Corporate Training Team which sit alongside each other. It also discusses how the Social Services Training Team work closely with the NHS, Primary Care Trust and local and regional education providers to deliver a varied training agenda across the social care sector. A three yearly Training and Development Plan is produced which in future will link with the Workforce Plan. Sections 8.7 and 8.8 examine and evaluate the way forward in relation to certain specific areas of training including National Vocational 8 Qualifications, Diploma/Degree in Social Work, Degree in Occupational Therapy, the social work Post Qualifying Awards Framework, Practice Teaching/Practice Assessor Award and Management Development. 9. Gap Identification and Analysis – Upskilling the Social Care Workforce analyses in more detail three staff categories, direct care staff, social workers and senior and middle managers where the Council, working in partnership with the independent and voluntary sector, needs to upskill the workforce, attract larger numbers of staff and have a clear recruitment and retention policy as part of its wider human resource strategy. Section 9.5 discusses the current post-qualifying social work agenda and national targets set by SKILLS FOR CARE, DOH and the GSCC for the achievement of these awards. This section also outlines how local and regional protocols should be in place to ensure that staff in the independent, private and voluntary sector also achieve these awards. Currently the Council needs to do more to enable staff to access these awards. 10. Poole’s Social Care Workforce Action Plan. Section 10 outlines in table form short and long term objectives. 9 DRAFT POOLE’S SOCIAL CARE WORKFORCE ACTION PLAN. BOROUGH OF POOLE SOCIAL CARE WORKFORCE DEVELOPMENT ACTION PLAN: APPENDIX 1 10. POLICY & PLANNING Objective Time frame Actions Lead Person Outcomes 10.1 Share this action plan with NHS Trusts plus private, voluntary and independent sector providers. Autumn 2005 Social Services Strategic Training Manager All other providers conversant with major workforce planning issues and able to contribute to subsequent revisions to plan. 10.2 Identify common workforce issues affecting NHS Trusts, private, voluntary and independent sector providers. Jan 2006 Arrange print run for plan and all appendices and distribute with covering letter. Review others workforce development and training plans and arrange series of meetings as appropriate. Common training needs identified. 10.3 Separate Children and Adult workforce issues. Jan 2006 Social Services Strategic Training Manager in conjunction with 3 Social Services SU Heads. SU Heads. Separate plans produced for Children and Adult Services. APPENDIX 2 10 Joint work with PCT. DRAFT Objective Time frame Actions Lead Person Outcomes 10.4 Explore the potential for conurbation and/or pan Dorset. Strategic planning and commissioning of training. Dec 2005 Current position statements in respect of links to independent sector shared between 3 Dorset local authorities. SUH, ASSPU Agreement reached to (a) develop joint commissioning, (b) the 3 Authorities operating independently of each other. 10.5 Agree training commissioning strategy and delivery arrangements with independent sector providers. Dec 2005 Arrange series of meetings and work towards cross sector representation. SS Strategic Training Mgr Independent sector providers involved in strategic development and in agreement to training delivery arrangements. 11 DRAFT 11. RECRUITMENT & RETENTION Objective Time frame Actions Lead Person Outcomes 11.1 Identify key impediments to recruitment and retention (Council) and develop action plan to address. May 2005. Report to Council Care Services Overview Group. Policy Director (Social Services) + SU Heads. Action plan agreed together with timetable. Elected Members of Council receive updated report Autumn 2005. 11.2 Share with independent sector Council action plan on recruitment and retention in order to identify common themes. Sept 2005 Letter plus copy of report and Council minutes to be sent to independent providers. SS Strategic Training Manager Independent sector informed plus series of meetings arranged to share perspective and update plan. 11.3 Evaluate Care Ambassadors Project Spring 2005 Produce analysis of impact on recruitment SS Strategic Training Mgr Evaluation completed in order to determine validity of ongoing support 12 DRAFT 11.4 11.5 11.6 In conjunction with education providers, raise profile of Social Care as a career particularly for school leavers and women returnees. Increased percentage of people recruited from ethnic minority backgrounds. Develop Career Pathways for existing staff, which enables them to grow and develop professionally. Spring 2005 March 2006 March 2006 Identify and target education providers Establish closer links with Job Centre Plus recruit existing staff as representatives Establish links with Dorset Race Equality Network Review and revise existing recruitment policies Ensure training plan reflects business need at all levels. Consider development of fast track scheme. Explore potential for secondments across the sector. 13 SS Strategic Training Mgr Ongoing programme of recruitment linked to schools and Job Centre Plus. Recruitment Section. Social Care work force diversity reflected in local population. SS Strat Training Manager Improve retention % target reduction in turnover figure to be agreed. & 3 Social Services Unit Heads & Head of Personnel & Training. Potential for cross sector secondments identified including action plan to deal with bursaries. DRAFT 11.7 Continue to work with local universities and further education providers to develop and build on incentive schemes such as bursaries and ‘golden handshakes’ to attract newly qualified social workers to the town. These Schemes need to be developed uniformly across the three Social Service Units. March 2006 Agree framework for bursaries SS Strat Training Manager. Qualified vacancies filled at first advertisement. 11.8 Strengthen exit interview policy. At the present time it is not compulsory for staff to complete an exit interview with their line manager. This evaluation of this data could provide valuable information to Service Unit Heads as to why staff are leaving, and could in turn have an impact on recruitment and retention rates. June 2005 Ensure exit interviews are conducted/ collated SS Strat Training Manager Issues for attention identified. Evaluate feedback for discussion at SMT. 14 & 3 Social Service Unit Heads. Active involvement of mgrs in process DRAFT 12. SKILLING THE WORKFORCE Objective 12.1 12.2 12.3 Increased number of practice teachers/assessors. Offer places to the independent and voluntary sector in order to increase its Performance Assessment Framework Indicator in relation to Practice Learning. Time frame Actions Lead Person Outcomes Spring 05 Develop integrated training programme in conjunction with HE and FE providers SS Strat Training Manager Increase number of practice placements. Target figure to be agreed. Encourage all social care providers to provide best practice in work place learning. Explore potential for sharing with other providers Practice Teaching and work based assessments. SS Strat Training Manager. Increase number of newly qualified social workers seeking employment in Poole. Target figure to be agreed and aligned with vacancy rate. Identify pool of Practice Teachers, supervisors and work place assessors all supporting people in learning. Target number agreed. Backfilling requirements identified SS Strat Training Ma nager. Develop financial reward system for Practice Teachers and employees studying for the Practice Teaching Award. Completed Develop financial reward system for Practice Assessors.2005/2006 academic year will see last practice teaching programme in its present format. New courses for Practice Assessors will be developed. Autumn 2005 Increase number of unqualified staff gaining DipSW/Social Work Degree via the Open University. Ongoing 15 Increase % number (currently 11) studying with the Open University. DRAFT Objective Time frame Actions Lead Person Outcomes 12.4 Feedback links with Bournemouth University, independent and voluntary sector providers Autumn 05 Facilitate meeting between univ and private/vol sector SS Strat Training Manager. Local private and voluntary providers employees entering degree course 12.5 Review backfill procedures and identify costs. Ensure study leave and arrangements are appropriate and applied equally across the 3 units. Autumn 05 Identify costs SS Strat Training Manager. Better opportunities for seconded staff including part-time staff. All local authority and independent care providers to achieve govt target of 50% of care staff to hold minimum NVQ2 by 2006/07. Ongoing SS Strat Training Manager. All providers have training strategies and programmes in place to achieve targets. C & F Smr. Mngs & SS Train Man. Meet government targets for integrated training for Child Care Staff. 12.6 12.7 Build on & improve existing opportunities to train with partners in Health, education & independent sector. Review existing study leave arrangements Ongoing 16 Contracts with care providers to specify % of qualified staff to NVQ2 as a requirement. Joint training initiatives. Multi agency training to be developed. DRAFT 12.8 Develop and grow managers from its existing workforce in line with its current policy of developing and growing its professional staff Ongoing Internal and external secondment opportunities to be explored. Develop options for parttime employees 12.9 SS Strat Training Manager & 3 Social Service Unit Heads. Increase number of front line experienced staff. Evaluate growth in numbers of staff promoted. Objective Time frame Actions Lead Person Outcomes Work in conjunction with the independent, private and voluntary sector to explore ways in which their staff can access Poole’s Management Development Learning Programme (MDLP) or enable them to access management programmes through other educational providers. Autumn 2005 Improved liaison with independent & voluntary sector Org. Dev Training Mngr & SS Strat Training Manager. Improved training opportunities for managers in all sectors of social care. 17 DRAFT 12.10 Develop & enhance skills in commissioning, market management and procurement of services. Ongoing All staff engaged in commissioning external services Social Services contracting team to make available placements All commissioning staff to undertake training in marketing/ negotiation skills. SS Strat Training Manager & Appraise commissioning and increase awareness of business. 3 SS Service Unit Heads. Specifications for all service development shared with all commissioning staff. 12.11 Managers across the social care sector need to develop enhanced skills in partnership working, negotiation and change management in order to deliver the modernisation agenda. Autumn 2005 18 Update training plans and course contents to reflect business needs SS Strat Training Manager & 3 SS Service Unit Heads. Training plan reflects business need and specific modules developed DRAFT 12.12 Personnel Unit should work in conjunction with Senior Managers, across the three Social Service Units, to create and implement competency based job descriptions for all grades of staff. Before March 2007 Develop and implement competency based job descriptions Review existing JD’s Consult trade unions Issue revised JD’s 19 Head of Personnel & Training SS Strat Training Manager 3 SS Unit Heads Trade Unions. All required competencies identified. Greater transparency and links between competency and pay. DRAFT 13. DRAFT LONG TERM OBJECTIVES TO BE REVIEWED BY JANUARY 2006 Objective Time frame Actions Lead Person Outcomes 13.1 Work with all stakeholders including, and in particular service users and carers, to improve long term service planning to impact on the quality and efficiency of services Ongoing Long Term S Services Strat Training Manager & 3 SS Unit Heads. Managers better equipped to contribute to longer term planning and manage change. In line with GSCC’s guidance involves service users and carers in long term planning and training. 13.2 Consideration on how training budgets could be pooled with the NHS/ independent sector to deliver better quality integrated and more cost effective training across the social care sector. Ongoing Long term. Training programme for managers focusing on project and change management skills to be developed. Liaison with other social care sectors. SS Strat Training Manager. More effective use of strategic training budgets to improve quality of multiagency training. 13.3 In the longer term, develop integrated training and Workforce Plans in partnership with Primary Care Trust, Health, the private and independent sectors. In the light of national changes to Children’s and Families Services the Unit should develop its own Integrated Training and Workforce Development Plan with partner agencies which sets out to meet the government’s training targets for the sector workforce set against National Occupational Standards. Ongoing Network & liaise with partners Network and liaise with partner agencies in all sectors. SSTM & 3 SS Heads. SUH Senior Managers & SS Strat Training Manager. A better integrated approach to workforce planning & training across sector. A better integrated and qualified workforce in line with government targets set out in, ‘Integrated and Qualified’ (2004) 13.4 Ongoing 20 DRAFT 13.5 A positive beginning has been made by the Council in response to the national agenda set out by the government for a new and integrated approach to the delivery of Children’s Services. Early indications are that the Council will move towards the development of multi-agency teams for Children’s Services. The Council needs to ensure that it continues to build on and enhance these plans by working in partnership with all agencies, statutory and voluntary, in order to produce a long term strategic vision to have integrated services in place by 2008. Workforce Planning/ Developme nt Group established by Dec 2004. Produce report with recommen dations by July 2005. 21 Establish a multi-agency Planning/Dev Group to work on Occupational Standards in preparation for Sector Skills Council’s Report and on workforce planning. Poole PCT Workforce Developme nt Specialists Borough of Poole Poole Hosp DHCT Connexi Ons WDC Bmth Univ Bmth & Poole College of FE Children and young people are more effectively protected. Improved accountability of different professionals for the safety and welfare of children and young people. DRAFT 13.6 13.7 13.8 Objective Time Frame Actions Lead Person Outcomes Develop partnerships with the voluntary sector to increase the number of volunteers aged 55+ who can support users and carers. Consider innovative ways in which this volunteer workforce could be recruited, selected and trained. Ongoing Identify volunteers with help of PCVS Identify ways in which volunteers can be used. Involve volunteers in relevant training. Liaison with Human Resource Departments in NHS and independent sector. SS Strat Training Manager. Provide a better and more efficient service to all users and carers in the town across a range of services. In partnership with health and other social care agencies including the independent and voluntary sector, develop inter-agency career paths for staff. The Authority supported by its Personnel & Training Unit, Trade Unions, and Senior Management agree and implement planned Job Evaluation. Ongoing Ongoing 22 Liaison required with Personnel & Training. 3 SS Service Unit Heads. Head of PCVS. Head of Personnel & Training. SS Strat Training Manager 3 Service Unit Heads. Trade Unions Head of Personnel & Training. 3 SS Unit Heads. Develop integrated job roles and career paths across the adult care sector. Evaluate job roles within the Council.
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