MEMO
Date: February, 2015
To:
Community Directors and Sports Chairs
From: Sarah Arts, Director of Sports & Programs
Re:
2015 Special Olympics Alaska Winter Games Registration Packet Section I and II
NOTE: Local Games Results and Winter Games Registration forms have been combined to
make the process effective and efficient. Athletes have the opportunity to compete at a local level
in various sports and events. At Winter Games athletes have the opportunity to compete in 1 sport
per day and 3 events within that sport within their ability level.
Enclosed is the 2015 Special Olympics Alaska Winter Games Registration Packet Section I and II for
the 2015 Special Olympics Alaska Winter Games. Registrations are due on Monday February 16,
2015. (This is a holiday so please submit no later than 10:00 am on Tuesday, February 17, 2015.)
If you have any questions or need assistance, contact me at Toll Free 1-888-499-7625 ext 601.
REGISTRATION PACKET
SECTION I
Delegation Information
Itinerary/Transportation Form/ Meals Requests/ Tournament Registration Fees
4 to 1 Ratio Exception
Field of Play Access Request Form
Delegation Roster (Word)
Housing Form
(Word)
SECTION 1B
Delegation Roster and Housing List
Delegation Roster (Excel)
Housing Form
(Excel)
SECTION II
Sport Specific
Local Games Results/Registration (Excel)
Note: Multiple tabs in spreadsheet
Itinerary/Transportation
Transportation
a. Mode of Transportation: Air:
Bus:
Train:
Car: ______
REMINDER: Fifteen passenger vans are not insured by Special Olympics Alaska and cannot be used.
b. Arrival/Departure
i. Time of arrival in Anchorage:
ii. Time of departure from Anchorage:
Day: ___________ Date:
Day: ___________ Date:
c. If traveling by Airline
i. Arrival: Airline:
Flight #
# of Persons
ii. Departure: Airline:
Flight #
# of Persons
iii. What time do you want to be at the airport for your departure? ____________
d. Do you have participants in wheelchairs? Yes___ No ___ # of people _____
Meals
Indicate the number of meals your delegation will need for each time/date below.
Friday
Dinner
Saturday
Breakfast
____________
Lunch
____________
Dinner
____________
Sunday
Breakfast
____________
Lunch
____________
Dinner
____________
Monday
Breakfast
Games Registration Fees
Procedure: Games Registration Fees ($35.00 per each athlete and partner participating in Games) will be invoiced
to you prior to the event. Substitutes do not count toward the number of Athletes and Partners competing at Winter Games.
Number athletes:
x $35.00 =
Number partners:
x $35.00 =
FEES TOTAL:
4 to 1 Ratio Exception Request Form
Special Olympics Alaska will adhere to the 4:1 ratio closely. Exceptions will require approval from Special
Olympics Alaska.
Athlete: ____________________________________
Justification:
Special Needs: ________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Athlete: ____________________________________
Justification:
Special Needs: ________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Athlete: ____________________________________
Justification:
Special Needs: ________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Field of Play Access Request Form
Athlete: _____________________________ Person providing support: ___
Justification:
Athlete: _____________________________ Person providing support: ___
Justification:
Athlete: _____________________________ Person providing support: ___
Justification:
Athlete: _____________________________ Person providing support: ___
Justification:
Athlete: _____________________________ Person providing support: ___
Justification:
Head of Delegation/ Assistant HOD Contact List
Please list the contact information for your Head of Delegation and Assistant Heads of Delegation for the weekend
of Games. Each Delegation must have 1 HOD
Last Name
CD
HOD
AHOD
AHOD
AHOD
AHOD
AHOD
First Name
Sport
Phone number during
Games
Local Cell preferred
SECTION II
Sports Specific Registration
LOCAL GAMES RESULTS &
WINTER GAMES EVENT REGISTRATION
FINAL STEPS
Complete Section II (Excel spreadsheet, with multiple worksheets)
NOTES:
 Please complete Section IB and Section II electronically (not handwritten).
 Please return all local results and registration documentation to
Sarah@specialolympicsalaska.org
 Please indicate the event that the athlete/partner will compete in at Winter Games by
marking the “Competing at Winter Games” box on the Local Games results forms.

Section II forms include:
 Alpine Skiing (Higher/Lower Ability) – enter times from local competition for each event.
 Snowboarding – enter times from local competition for each event.
 Floor Hockey Individual Skills – enter scores from local competition (This event is NOT offered at the
2015 Special Olympics Alaska Winter Games)
 Floor Hockey Team (Skills Assessment) – resubmit Mid Season scores, unless you have updated
Assessments Scores
 Floor Hockey Team – submit one form per team
 Figure Skating – enter level
 Snowshoeing – enter times from local competition for each event.
 Cross Country Skiing – enter times from local competition for each event.
 Speed Skating – enter times from local competition (This event is NOT offered at the 2015 Special
Olympics Alaska Winter Games)