North Central State College
Board of Trustees’ Meeting
February 23, 2011
I.
CALL TO ORDER
The Chair, Mr. Steven Stone called the meeting to order at 7:01 p.m. in the Fallerius
Technical Education Center Board of Trustees conference room. At that time he asked all
to rise and join him in reciting the pledge of allegiance followed by his reading of the
Mission Statement for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Mr. Michael Carroll
Mrs. Edith Humphrey
Dr. Dwight McElfresh
Dr. Mehdi Ressallat
Ms. Kimberly Singleton
Mr. Matthew Smith
Mr. Steven Stone
Absent:
Ms. Lydia Reid
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Ms. Chriss Harris, Mr. Brad McCormack, Ms. Peg
Moir, Dr. Karen Reed and Ms. Betty Wells, representing the President’s Staff; Ms. Beth
Price representing the Manager’s Advisory Council; Ms. Carol Allen representing the
Staff Caucus; Mr. Doug Hanuscin, Dean Jim Hall, Dean Greg Timberlake, and Attorney
Rick Ross representing the Management Negotiation Team;
IV.
FOCUS OF THE MEETING
Mr. Steve Stone explained that the primary focus of tonight’s meeting was to move
forward with the policy governance process and begin looking at the report matrix that
would be used to help the board accomplish its goals.
V.
PRESIDENT’S REPORT – Mr. Donald Plotts
A. North Central State College Foundation Update – Ms. Chriss Harris
Mr. Donald Plotts called upon Foundation Executive Director, Ms. Chriss Harris, for a
Foundation update. Ms. Harris reported that they recently received a $500 thousand
dollar check to support the Kehoe Center Banquet project which brings the capital
campaign total up to $4.3 million. She also reported that the Emerald Club was currently
1
at $132 thousand of its $150 thousand goal. Ms. Harris introduced Richland Bank
President, Dave Gooch as a new member of the North Central State College Foundation
Board.
B. Achieve the Dream Strategy Institute
President Donald Plotts reported that he was very fortunate and extremely proud of the
team from North Central State College that attended and presented at the Achieving the
Dream Strategy Institute in Indianapolis, Indiana. He then called upon Vice President Peg
Moir to talk a little more about their successes. Ms. Peg Moir reported that they had taken
a team of ten individuals from the college to Indianapolis. The team included some of the
regular core team but also included some new faculty this time. Topics included: Student
Acceleration through Developmental Education; There was talk about putting together
another Data Summit due to the success of the previous summit. Ms. Moir proudly
reported that our folks gave some presentations that were “Standing Room Only”; There
was also a presentation on the success of Solutions partnering with ABLE funded through
the Developmental Education Initiative (DEI) Grant.
C. Supplemental Information
President Donald Plotts asked the Board if they had any questions regarding any of the
supplemental information. The Board responded that they did not.
VI.
EXECUTIVE SESSION
The Chair called for an Executive Session at 7:09 p.m. Mr. Mike Carroll made a motion
and it was seconded by Dr. Dwight McElfresh to adjourn to Executive Session to discuss
Collective Bargaining Strategy. A roll call vote on the motion was approved unanimously
by all members present.
Mr. Michael Carroll – “yes”
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Lydia Reid – not present
Dr. Mehdi Ressallat – “yes”
Ms. Kimberly Singleton – “yes”
Mr. Matt Smith- “yes”
Mr. Steve Stone- “yes”
Upon a motion made by Dr. Mehdi Ressallat seconded by Mr. Michael Carroll to end the
Executive Session at 7:41 p.m., and to reconvene the regular Board meeting, a roll call
vote on said motion was approved unanimously by all members present.
Mr. Michael Carroll – “yes”
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Lydia Reid – not present
Dr. Mehdi Ressallat – “yes”
2
Ms. Kimberly Singleton – “yes”
Mr. Matt Smith- “yes”
Mr. Steve Stone- “yes”
VII.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda. On a motion by Dr. Dwight McElfresh and
seconded by Dr. Mehdi Ressallat and passing unanimously, the following item was
approved:
1. Approval of minutes for January 12, 2011
2. Consideration of Approval of Status Changes – R-2011-01
CONSIDERATION OF APPROVAL OF STATUS CHANGES
R-2011-06
STATUS CHANGES
BE IT RESOLVED: by the Board of Trustees that the following professional staff member is
hereby awarded a part-time status change at the prescribed salary and date stipulated below.
BEGINNING JANUARY 24, 2011
Robert Brownson, Facilitator, College NOW
SALARY: $28,663.76 per fiscal year
BE IT FURTHER RESOLVED: by the Board of Trustees that the following professional staff
member is hereby awarded the following status change at the prescribed salary and date
stipulated below.
BEGINNING JANUARY 24, 2011
Monica Durham, Academic Advisor TRIO SSS Program
SALARY: $37,500.00 per fiscal year
Explanation of Status Changes:
Robert Brownson was moved to a part-time status.
Monica Durham was transferred from Family Support/Parent Involvement Specialist at the
Child Development Center to the grant funded Academic Advisor TRIO SSS Program position.
B. Treasurer’s Report for January 31, 2011 – Mr. Brad McCormack
3
Brad McCormack presented the Treasurer’s Report for the period ending January 31,
2011. He stated that revenues for the month totaled $715,313. Expenditures were
$1,500,818 leaving a deficit of $785,505. Year-to-date revenues totaled $13,262,860.
Year-to-date expenditures totaled $10,546,570 leaving an excess of $2,716290. The Star
Ohio month-end balance for January 2011 is $2,264,931. Mr. Brad McCormack noted no
issues to highlight on the budget. However, Mr. McCormack pointed out that this first
report of the amended budget will include a column for both but after this report will only
show the amended budget.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report
for the period ending January 31, 2011. Mr. Mike Carroll seconded the motion and the
motion carried unanimously.
President Donald Plotts commended Ms. Beth Price and the staff of the Child
Development Center for their proposal and other activities aimed at trimming costs and
generate new revenue. President Plotts also talked about some other revenue generating
activities the college is involved in with the Bio-science program at Ashland-West
Holmes Career Center. Mr. Brad McCormack noted the efforts of the Shared Services
Committee to work together at cutting costs and looking at new ways of using their
association to generate revenue. OSU-M Trustee, Dave Gooch, asked about the Nursing
opportunities with the Med-Central College of Nursing, Ashland University and The
Ohio State University at Mansfield. President Plotts highlighted the positive points this
brings to the region along with some other program collaborations that are taking place.
Mr. Brad McCormack provided an update on the annual Health Insurance Renewal
process. Mr. McCormack explained that the new Health Insurance Plan will take effect
on March 1. If we had stayed with Med Mutual, the college would have been asked
initially to absorb a 28% increase in coverage. The quote was lowered slightly to 23% but
would have still equated to a 636 thousand dollar increase on a 2.4 million dollar budget.
Anthem Blue Cross and United Health Care both came in with quotes in the 8.5% range
which ended up being a $400 thousand dollar difference between the Med Mutual rate.
After a thorough comparison of coverage’s, the college chose to move to the United
Healthcare plan. More discussion on the Health Savings Accounts took place.
C. Consideration of Approval of A Resolution Pertaining To Adopting The
Amendments To The Alternative Retirement Plan And The 403(B) Plan To
Conform With The Pension Protection Act Of 2006; The Heroes Earnings
Assistance And Relief Tax Act Of 2008; And The Worker, Retiree, And Employer
Recovery Act Of 2008 – R-2011-07 – Mr. Brad McCormack
A RESOLUTION PERTAINING TO ADOPTING THE AMENDMENTS TO THE
ALTERNATIVE RETIREMENT PLAN AND THE 403(B) PLAN TO CONFORM WITH
THE PENSION PROTECTION ACT OF 2006; THE HEROES EARNINGS
ASSISTANCE AND RELIEF TAX ACT OF 2008; AND THE WORKER, RETIREE, AND
EMPLOYER RECOVERY ACT OF 2008
R-2011-07
4
Synopsis: Authorization to adopt the amendment to the North Central State College (“College”)
Chapter 3305 Alternative Retirement Plan and the North Central State College 403(b) Plan
regarding compliance with the requirements of: the Pension Protection Act of 2006 (“PPA”); the
Heroes Earnings Assistance and Relief Tax Act of 2008 (“HEART”); and the Worker, Retiree,
and Employer Recovery Act of 2008 (“WRERA”) is proposed.
WHEREAS, the Board of Trustees (“Trustees”) of the College sponsors the North Central State
College Chapter 3305 Alternative Retirement Plan (the “ARP”); and
WHEREAS, the Trustees of the College sponsors the North Central State College 403(b) Plan
(the “403(b) Plan”); and
WHEREAS, the College has the ability to amend, from time to time, the ARP and the 403(b)
Plan; and
WHEREAS, the College desires to amend the ARP and the 403(b) Plan to bring the ARP and
403(b) Plan in compliance with PPA, HEART and WRERA.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the North Central State College Board
of Trustees:
Section 1.
Amendments. The Amendments to the ARP and the 403(b) Plan are
hereby adopted effective as stated therein.
Section 2.
Execution. The Administration is hereby authorized to execute the
Amendments to the ARP and the 403(b) Plan and any other instruments, documents, or
conveyances necessary to effectuate the Amendments to the ARP and the 403(b) Plan.
Section 3.
Conforming Changes.
The Administration in carrying out this
Resolution, is hereby authorized and empowered to make any necessary changes to the
Amendments to the ARP and the 403(b) Plan as may be required to ensure compliance with the
applicable and effective provisions of PPA, HEART and WRERA, and any related rules and
regulations, currently in effect or as hereinafter amended, and to take such further action as may
be necessary or available to implement this Resolution without further ratification or action by
the Trustees.
Section 4.
Open Meetings. The Trustees find and determine that all formal actions
of the Trustees relating to the enactment of this Resolution were taken in an open meeting of the
Trustees, and that all deliberations of the Trustees and of any of its committees that resulted in
those formal actions were in meetings open to the public in compliance with all legal
requirements, including Section 121.22 of the Ohio Revised Code.
ACTION TAKEN: Dr. Mehdi Ressallat moved for approval of the resolution R-2011-07
A RESOLUTION PERTAINING TO ADOPTING THE AMENDMENTS TO THE
ALTERNATIVE RETIREMENT PLAN AND THE 403(B) PLAN TO CONFORM WITH
THE PENSION PROTECTION ACT OF 2006; THE HEROES EARNINGS ASSISTANCE
AND RELIEF TAX ACT OF 2008; AND THE WORKER, RETIREE, AND EMPLOYER
5
RECOVERY ACT OF 2008. Ms. Kimberly Singleton seconded the motion and the
motion carried unanimously.
VIII. BOARD CHAIRPERSON REPORT- Mr. Steven Stone
A. OSU-M Board Meeting Recap (January 21st ) – Ms. Edith Humphrey
Ms. Edith Humphrey recapped the highlights of the January 21st OSU-M Board meeting.
Highlights included: (1) This was Dr. Stephen Gavazzi’s first Board meeting, (2) John
Roby is leaving the OSU-M Board of Trustees, (3) The lost payment would represent
approximately $500 thousand that would not be received in SSI, (4) The Buckeye
Ambassadors has started a Scarlet & Gray to volunteer in the community, (5) OSU-M
has put out the invitation for others to attend their BOT meetings (6) Past OSU-M Board
members are forming a “Brain Trust”, (7) Dr. Stephen Gavazzi held a discussion of
other fees that could be considered, (8) Discussion of Public Safety in Crisis. Mr. Dave
Gooch thanked NC State on behalf of the OSU-M BOT for helping with the welcome
reception for Dr. Gavazzi.
B. ACCT National Legislative Summit – Ms. Kimberly Singleton
Ms. Kimberly Singleton reported that she attended the “New Trustee Academy and Dr.
Mehdi Ressallat reported that he attended the Advocacy Institute. Ms. Singleton
explained that as a Trustee attending the Legislative Summit, it was important to know
who your state representatives are. Dr. Ressallat shared from the Advocacy Institute there
was an emphasis on the Bill & Melinda Gates Grants and other Grant Activity. Dr.
Ressallat highlighted the student attendance/participation at the legislative summit and
pointed out that we need more student involvement from our students. Mr. Matthew
Smith talked about the legislative priorities he heard at the summit that included: (1) Pell
Grant impact of Pell Grant activities on institutions like ours; (2) Recapped President’s
Plotts’ presentation of the Tech Smart proposal to Senator Sherrod Brown; (3) The next
ACCT event will be held in Dallas, Texas next October 12, 2011.
C. Next Month’s meeting at the Urban Higher Education Center
Mr. Steve Stone re-iterated that next month’s BOT meeting will be held at the Mansfield
Urban Higher Education Center located in downtown Mansfield.
D. Other
Mr. Steve Stone called for discussion on the topic of whether it was time for the BOT to
revisit the College Mission Statement.
IX.
GOVERNANCE POLICIES – Mr. Steve Stone
A. Discussion of Nomination Committee (IAW 02.91)
Mr. Steven Stone called for the nomination committee report. Co-chair, Dr. Mehdi
Ressallat reported that he had encouraged a couple of people from the Crawford County
6
area to apply but had not heard anything out of the Governor’s office yet regarding the
appointment.
B. CEO Monitoring Report Schedule
President Plotts recapped the process that has led to the development and use of the
Monitoring Report Schedules. Following that discussion, Mr. Plotts called upon Vice
President, Peg Moir to recap the progress of the Action Teams. There was also additional
follow-on discussion of the GISS (Governance Institute for Student Success) on North
Central State College and how this information will be followed up on.
C. Discussion of the Completion Agenda Statement – Mr. Matthew Smith
Mr. Matthew Smith called for a recap of the institutional information presented and the
other activities conducted at the Governance Institute for Student Success. The discussion
focused on leveraging the Completion Agenda Statement “A Call to Action” as a
communication tool to our communities in order to bring some publicity and community
awareness to the value of community colleges in economic revitalization. President Plotts
recapped the completion agenda data dilemma as it relates to the role of community
colleges and why students come to community colleges and their success in filling their
goals while not necessarily completing an actual 2-year degree or certificate. Discussion
involved using attainment versus success. The Board asked that the College Completion
Challenge Call to Action be brought back to the March BOT meeting in the form of a
resolution for consideration of approval.
X.
MEETING EVALUATION – Mr. Steven Stone
Mr. Steve Stone stated that he felt that tonight’s meeting included too much time on
supplemental information items and did not focus enough on the work of the board.
During this time of transition he is going to work with the board in trying to change the
activities of this time to make the most time possible for discussion of Board work and
not so much Staff work.
XI.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, March
23, 2011 at 7:00 p.m. in the Urban Higher Education Center. Trustees should plan to
arrive by 6:30pm as there will be a tour of the facilities prior to the start of the official
meeting at 7:00pm.
XII.
ADJOURNMENT
The Chair called for any additional business requiring Board action.
7