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TRAVEL
AS A CLUB
Registering Travel
Register your trip in the LINK (thelink.rit.edu)
Vehicle Rental
SG VANS – FREE
Require Driver Certification.
Trips are limited to 800 miles
round trip unless special
permission is granted.
Get your EAF signed by your advisor for hotel reservations.
PATS VANS – $65/DAY
require Driver Certification.
Trips are limited to 800 miles
round trip unless special
permission is granted
Does you club have enough money($) in your club
account to fund the travel?
RESERVE VANS EARLY!
Bus/Motor Coach – needs to be
an RIT-approved company for
insurance purposes; check PATS
website for list of approved
charter companies
Plan 3-4 weeks in advance, especially if airfare is involved.
Reimbursement
“Shop” for best hotel deal (NOT online). Deal directly with the hotel.
It is acceptable to reserve your rooms on personal credit card.
Personal Vehicle – turn in a signed
mileage form for each driver;
$0.50/mile reimbursement
SG Van/PATS van – turn in original
gas receipts for reimbursement
The Club Center will need a list of names, separate rooms for males/
females, and all must be current RIT students.
or airfare, have a variety of different flight plans in mind in case things
F
change or become too costly. We need names to be exactly as they
appear on photo ID, and complete birthdates.
Got questions?
Contact the Club Center at clubs@rit.edu
or visit us at Campus Center 03-1610, M-F 8:30am-4:30pm
www.rit.edu/studentaffairs/campuslife
101615

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