Cheltenham Golf Club
CONSTITUTION
UPDATE
An overview of the proposed new
constitution
Alex Lawson - July 2014
Cheltenham Golf Club
AGENDA
• Current Constitution
• Incorporated Associations Reform Act
2012
• Proposed Constitution
• Proposed (Initial) policies and
procedures
• Discussion & Questions
Cheltenham Golf Club
Current Constitution
• Legal Document – Incorporated Associations Act (Vic)
Cheltenham Golf Club
Current Constitution
• It contains committee structures
Cheltenham Golf Club
Current Constitution
• It contains membership categories:
Cheltenham Golf Club
Current Constitution
• It puts limits on member numbers
Cheltenham Golf Club
Current Constitution
• It contains weird lingo
Cheltenham Golf Club
Current Constitution
• It can only be changed at AGM (or EGM)
• All changes are subject to approval by the Dep't of Consumer
Affairs.
• A fee applies if you want to make any changes
Cheltenham Golf Club
AGM Motion 2011
Cheltenham Golf Club
Incorporated Associations Reform
Act 2012
• Legislated in 2012
• Applies to ALL incorporated associations in 2013
• Standard set of “Model Rules”
• Introduced compulsory rules – discipline, grievances
• Opportunity for us to introduce some changes
Cheltenham Golf Club
Proposed Constitution
Cheltenham Golf Club
Proposed Constitution
• To be proposed by a motion at the AGM in September
Cheltenham Golf Club
Proposed Constitution
• Aligned to the Model Rules
Cheltenham Golf Club
Proposed Constitution
• Framework template developed by GolfVic lawyers from
model rules.
Cheltenham Golf Club
Proposed Constitution
• Adapted to our club with two goals in mind
Cheltenham Golf Club
Proposed Constitution Goals
• Make the constitution simple because it’s difficult and costly
to alter
Cheltenham Golf Club
Proposed Constitution Goals
• Create a set of policies and procedures that can be modified
by the monthly committee as necessary
Cheltenham Golf Club
Proposed Constitution
• Differs from the current constitution because:
• Two classes of people:
• Members (with voting rights)
• Associates (no voting rights)
Cheltenham Golf Club
Proposed Constitution
• Differs from the current constitution because:
• It doesn’t contain membership categories and limits
Cheltenham Golf Club
Proposed Constitution
• Differs from the current constitution because:
• It doesn’t contain subcommittee structures
Cheltenham Golf Club
Proposed Constitution
• Differs from the current constitution because:
• It changes the committee election periods to make all
positions a term of two years.
• Positions to be vacated based on odd and even year
Cheltenham Golf Club
Proposed Constitution
• Differs from the current constitution because:
• People can be nominated for more than one role (but only
elected to one!)
Cheltenham Golf Club
Proposed Policies & Procedures
Cheltenham Golf Club
Policies & Procedures Goals
• Create a set of “living” policies and procedures
Cheltenham Golf Club
Policies & Procedures Goals
• To reflect current practices within the club
Cheltenham Golf Club
Policies & Procedures Goals
• Easily modified – by vote at Monthly General Committee
meeting
Cheltenham Golf Club
Policies & Procedures Goals
• Comprehensive guidelines for staff & members
• To be developed over time
Cheltenham Golf Club
Suggested Policies & Procedures
Cheltenham Golf Club
Master List of Policies and Procedures
Doc ID
Codes
CGC-M
CGC-S
CGC-F
CGC-A
Sub-Committee - Membership
Sub-Committee - Social
Sub-Committee - Finance
Sub Committee - Marketing and
Promotion
Sub-Committee - Cressy
Sub-Committee - Parklands
Sub-Committee - Ladies
Bullying and Violence Policy
Code of conduct
Drug and Alcohol Policy
Equal Opportunity & Anti discrimination
policy
First Aid Policy
Hazard, Incident and Injury Policy
Honorary and Life Membership Policy
Membership Categories Policy
Motor vehicle safety policy
New member induction
Non Smoking Policy
Occupational Health and Safety Policy
Petty Cash Policy
Risk Management
Sexual Harrassment policy
Staff induction
Staff Leave Policy
Staff Personal Protective Equipment
Policy
Staff Rehabilitaion Policy
Volunteers at Golf Events
Workers Compensation Policy
Financial Management Policy
Subcommittee Structure Policy
Senior Membership Policy
CGC-M-0001
CGC-M-0002
Membership
Policies
Staff Policies
Financial Policy??
Administration
Cheltenham Golf Club
Constitution Update
Discussion and
Questions ?